Part-Time Administrative Assistant — Executive Support

NOVOMATIC Spain; Buffalo Grove (IL); On-site; USD 2,066,000 - 3,444,000; Part time

Benefits offered by this job

Medical, dental and vision insurance

Disability & life insurance

PTO accrual

Paid holidays

401K matching

Job summary

NOVOMATIC Americas Sales, LLC is seeking an Administrative Assistant to provide general administrative support in a dynamic office environment. The role involves filing, correspondence, scheduling, data entry, and coordinating meetings for managers and the executive team.

Requirements include 2+ years of admin experience, strong MS Office skills, and excellent communication. The position emphasizes organization, multitasking, and reliability, with standard benefits.

Qualifications

• 2+ years of direct administrative support experience.
• Proficiency in MS Word, MS Power Point, MS Excel, and MS Outlook necessary.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong critical thinking skills.
• Good research skills and attention to detail.
• Collaborator with good analytical skills and problem-solving ability.
• Strong organizational skills, diligence, and ability to multitask.

Responsibilities

• Provide general administrative support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing systems.
• Open, sort and distribute incoming correspondence.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain supplies in meeting rooms and kitchen area.
• Prepare communication equipment for meetings when needed such as Teams/Zoom.
• Perform data entry and scan documents.
• Schedule and coordinate calendar, meetings, and travel arrangements for managers.
• Assist in resolving administrative problems.
• Run company errands and assist with onboarding tasks.
• Support monthly employee events and maintain office supplies.
• Submit expense reports and assist accounting on tasks.
• Respond to calls from customers or vendors regarding inquiries.
• Help manage information pertaining to customers, orders, and approved programs.
• Coordinate reports, analyze data, and identify solutions.

Skills

Admin support

MS Office

Communication

Prioritization

Attention to detail

Multitasking

Team collaboration

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

NOVOMATIC Americas Sales, LLC is seeking an Administrative Assistant to provide general administrative support in a dynamic office environment. The role involves filing, correspondence, scheduling, data entry, and coordinating meetings for managers and the executive team.

Requirements include 2+ years of admin experience, strong MS Office skills, and excellent communication. The position emphasizes organization, multitasking, and reliability, with standard benefits.