Administrative Assistant

NOVOMATIC Spain; Buffalo Grove (IL); On-site; USD 2,066,000 - 3,444,000; Part time

Benefits offered by this job

Medical, dental and vision insurance

Disability & life insurance

PTO accrual

Paid holidays

401K matching

Job summary

NOVOMATIC Americas Sales, LLC is seeking an Administrative Assistant to provide general administrative support in a dynamic office environment. The role involves filing, correspondence, scheduling, data entry, and coordinating meetings for managers and the executive team.

Requirements include 2+ years of admin experience, strong MS Office skills, and excellent communication. The position emphasizes organization, multitasking, and reliability, with standard benefits.

Qualifications

• 2+ years of direct administrative support experience.
• Proficiency in MS Word, MS Power Point, MS Excel, and MS Outlook necessary.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong critical thinking skills.
• Good research skills and attention to detail.
• Collaborator with good analytical skills and problem-solving ability.
• Strong organizational skills, diligence, and ability to multitask.

Responsibilities

• Provide general administrative support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing systems.
• Open, sort and distribute incoming correspondence.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain supplies in meeting rooms and kitchen area.
• Prepare communication equipment for meetings when needed such as Teams/Zoom.
• Perform data entry and scan documents.
• Schedule and coordinate calendar, meetings, and travel arrangements for managers.
• Assist in resolving administrative problems.
• Run company errands and assist with onboarding tasks.
• Support monthly employee events and maintain office supplies.
• Submit expense reports and assist accounting on tasks.
• Respond to calls from customers or vendors regarding inquiries.
• Help manage information pertaining to customers, orders, and approved programs.
• Coordinate reports, analyze data, and identify solutions.

Skills

Admin support

MS Office

Communication

Prioritization

Attention to detail

Multitasking

Team collaboration

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Description

NOVOMATIC Americas is a member of the NOVOMATIC Group of Companies. As NOVOMATIC’s local subsidiary in the USA it is responsible for distributing gaming technology for the North American and Caribbean market. With around 20,000 employees worldwide in R&D, gaming operations and equipment manufacturing, NOVOMATIC Group of Companies offers a world class product portfolio of slot machines, electronic table games, management systems and market leading game content.

Part-time 25 hours per week, 5 hours per day. Shift either 8am-1pm or 12pm-5pm.

Administrative Assistant Job Duties:

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing systems.
• Open, sort and distribute incoming correspondence.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain supplies in meeting rooms and kitchen area (e.g.: pens, writing pads, utensils and soda in refrigerator.)
• Prepare communication equipment for meetings when needed such as Teams/Zoom meetings.
• Perform data entry and scan documents.
• Schedule and coordinate calendar, meetings, appointments, and travel arrangements for Managers and Executive team
• Assist in resolving any administrative problems.
• Run company’s errands to post office, office supply store, etc.
• Assist with employee onboarding administrative tasks.
• Bolster company morale by assisting with monthly employee events.
• Order and maintain office and break room supplies.
• Maintains and submits expense reports for department finance cards.
• Answer any calls from customers or vendors regarding their inquiries.
• Assist with maintenance of information pertaining to customers, orders, and approved programs.
• Support accounting department on various tasks.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Other duties as assigned.

Requirements

Skills/Qualification:

• 2+ years of direct administrative support experience.
• Proficiency in MS Word, MS Power Point, MS Excel, and MS Outlook necessary.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong critical thinking skills.
• Good research skills and attention to detail.
• Collaborator with good analytical skills and problem-solving ability.
• Strong organizational skills, diligence, and ability to multitask.

Standard Benefits:

• available medical, dental and vision programs
• Company paid short-term and long-term disability and basic life insurance
• PTO accrual
• paid holidays
• company matched 401K

NOVOMATIC Americas Sales, LLC is an Equal Opportunity Employer and does not discriminate against applicants for employment because of race, color, sex, age, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Candidates are subject to pre-employment drug screening and background checks.