Administrative Assistant

NOVOMATIC Americas; Buffalo Grove (IL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical, Dental & Vision

Disability Insurance

Life Insurance

401(k)

Paid Holidays & PTO

Job summary

NOVOMATIC Americas in Buffalo Grove, IL is seeking a part-time Administrative Assistant to support management with clerical tasks, scheduling, and document preparation. The role requires strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced environment.

You will assist with onboarding, events, and daily office operations, helping maintain efficient workflows across teams.

Qualifications

• 2+ years of direct administrative support experience.
• Proficiency in MS Word, PowerPoint, Excel, and Outlook.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and multitask.
• Strong organizational and problem-solving abilities.

Responsibilities

• Provide general administrative and clerical support.
• Maintain filing systems (electronic and hard copy).
• Open, sort and distribute incoming correspondence.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule meetings and travel for Managers and Executive team.
• Assist with onboarding and employee events.
• Order and maintain office and break room supplies; manage expenses.
• Support accounting tasks and resolve administrative problems.
• Handle inquiries from customers or vendors.

Skills

Strong communication

Prioritization & multitasking

Analytical problem solving

Team collaboration

Attention to detail

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Description

NOVOMATIC Americas is a member of the NOVOMATIC Group of Companies. As NOVOMATIC’s local subsidiary in the USA it is responsible for distributing gaming technology for the North American and Caribbean market. With around 20,000 employees worldwide in R&D, gaming operations and equipment manufacturing, NOVOMATIC Group of Companies offers a world class product portfolio of slot machines, electronic table games, management systems and market leading game content.

Part‑time 25 hours per week, 5 hours per day. Shift either 8am-1pm or 12pm-5pm.

Administrative Assistant Job Duties

• Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
• Maintain electronic and hard copy filing systems.
• Open, sort and distribute incoming correspondence.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Maintain supplies in meeting rooms and kitchen area (e.g.: pens, writing pads, utensils and soda in refrigerator.)
• Prepare communication equipment for meetings when needed such as Teams/Zoom meetings.
• Perform data entry and scan documents.
• Schedule and coordinate calendar, meetings, appointments, and travel arrangements for Managers and Executive team
• Assist in resolving any administrative problems.
• Run company’s errands to post office, office supply store, etc.
• Assist with employee onboarding administrative tasks.
• Bolster company morale by assisting with monthly employee events.
• Order and maintain office and break room supplies.
• Maintains and submits expense reports for department finance cards.
• Answer any calls from customers or vendors regarding their inquiries.
• Assist with maintenance of information pertaining to customers, orders, and approved programs.
• Support accounting department on various tasks.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Other duties as assigned.

Requirements

Skills/Qualification:

• 2+ years of direct administrative support experience.
• Proficiency in MS Word, MS Power Point, MS Excel, and MS Outlook necessary.
• Knowledge of operating standard office equipment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong critical thinking skills.
• Good research skills and attention to detail.
• Collaborator with good analytical skills and problem‑solving ability.
• Strong organizational skills, diligence, and ability to multitask.

Standard Benefits

NOVOMATIC Americas offers a range of available benefits to all employees, including available medical, dental and vision programs. Company paid short‑term and long‑term disability and basic life insurance. Other benefits include PTO accrual, paid holidays and company matched 401K.

NOVOMATIC Americas Sales, LLC is an Equal Opportunity Employer and does not discriminate against applicants for employment because of race, color, sex, age, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Candidates are subject to pre‑employment drug screening and background checks.