Part-Time Administrative Assistant — Community Programs

Talentify; New York (NY); On-site; USD 20,000 - 24,000; Part time

Job summary

Acacia Network is seeking a Part-time Administrative Assistant in New York to organize and coordinate office operations under the Program Director. The role ensures efficiency of staff services and adherence to the organization’s mission and values.

The ideal candidate will support payroll accuracy, maintain records, and manage purchasing and communications. Must have 1–2 years in relevant fields and a high school diploma or GED, with vaccination against COVID-19 required.

Qualifications

• Must be fully vaccinated against covid 19.
• High School Diploma or GED required (Associates or Bachelor's Degree preferred).
• 1 - 2 years of experience working with individuals with a substance use disorder and/or mental health issues.

Responsibilities

• Ensures the office runs smoothly, collaborating with the Director and staff.
• Handle check requests, petty cash, and billing with accuracy.
• Maintain notes and minutes for departmental meetings.
• Submit inventory and supply orders per policy.
• Keep charts, files and administrative records organized.
• Coordinate payroll discrepancies with payroll and Administrators.
• Provide reports, records, and statistics as needed.
• Order and maintain office supplies, forms, and equipment.
• Manage mail delivery system and related tasks.

Skills

Interpersonal skills

Communication skills

Computer proficiency

Education

High School Diploma or GED

Associates or Bachelor's degree preferred

Job description

Acacia Network is seeking a Part-time Administrative Assistant in New York to organize and coordinate office operations under the Program Director. The role ensures efficiency of staff services and adherence to the organization’s mission and values.

The ideal candidate will support payroll accuracy, maintain records, and manage purchasing and communications. Must have 1–2 years in relevant fields and a high school diploma or GED, with vaccination against COVID-19 required.