Administrative Assistant

Talentify; New York (NY); On-site; USD 20,000 - 24,000; Part time

Job summary

Acacia Network is seeking a Part-time Administrative Assistant in New York to organize and coordinate office operations under the Program Director. The role ensures efficiency of staff services and adherence to the organization’s mission and values.

The ideal candidate will support payroll accuracy, maintain records, and manage purchasing and communications. Must have 1–2 years in relevant fields and a high school diploma or GED, with vaccination against COVID-19 required.

Qualifications

• Must be fully vaccinated against covid 19.
• High School Diploma or GED required (Associates or Bachelor's Degree preferred).
• 1 - 2 years of experience working with individuals with a substance use disorder and/or mental health issues.

Responsibilities

• Ensures the office runs smoothly, collaborating with the Director and staff.
• Handle check requests, petty cash, and billing with accuracy.
• Maintain notes and minutes for departmental meetings.
• Submit inventory and supply orders per policy.
• Keep charts, files and administrative records organized.
• Coordinate payroll discrepancies with payroll and Administrators.
• Provide reports, records, and statistics as needed.
• Order and maintain office supplies, forms, and equipment.
• Manage mail delivery system and related tasks.

Skills

Interpersonal skills

Communication skills

Computer proficiency

Education

High School Diploma or GED

Associates or Bachelor's degree preferred

Job description

About Us: Acacia Network, the leading Latino integration care nonprofit in the nation, offers the community, from children to seniors, a pathway to behavioral and primary healthcare, housing, and empowerment. We are visionary leaders transforming the triple aim of high quality, and great experience at a lower cost. Acacia champions a collaborative environment to deliver vital health, housing, and community-building services, work we have been doing since 1969. By hiring talented individuals like you, we've been able to expand quickly, with offices in Albany, Buffalo, Syracuse, Orlando, Tennessee, Maryland, and Puerto Rico.

Part-time -- Administrative Assistant

Job description

Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization. The salary is $21,950k a year.

RESPONSIBILITIES:

• Ensures the office runs smoothly, working collaboratively and maintaining a positive environment. Providing a wide range of administrative duties to the Director.
• Ensure all check requests, petty cash and billing is completed accurately, tracked and submitted.
• Maintain notes and minutes on all departmental meetings and needs.
• Ensure inventory and supply orders are submitted as per policy, approved, and tracked.
• Maintains all charts, files and administrative records.
• Ensure departmental payroll is accurate and complete, coordinate discrepancies with payroll and support Administrators.
• Provides necessary reports, records, and statistics as by the program.
• Orders and maintains all office supplies, forms and equipment.
• Maintains the mail delivery system.
• Performs other related duties as required.

EDUCATION AND EXPERIENCE REQUIRED:

• Must be fully vaccinated against covid 19
• High School Diploma or GED required (Associates or Bachelor's Degree preferred)
• 1 - 2 years of experience working with individuals with a substance use disorder and/or mental health issues required
• Excellent interpersonal skills; computer proficiency; excellent writing and verbal skills
• Demonstrated ability to interact with client/tenants of different races, ethnicities, ages, and sexual orientations in a multicultural environment, as well as ability to multi-task and work under pressure

*Acacia Network is an equal opportunity employer*