Part-Time Administrative Assistant – Church Office

Apex Staffing, Inc.; Hot Springs Village (AR); On-site; USD 23,000 - 32,000; Part time

Job summary

The Local Church in Hot Springs Village, AR seeks a Part-Time Administrative Assistant to support the church office. You will be the welcoming contact for members and visitors and help keep the Minister and leadership organized.

Responsibilities include greeting guests, handling correspondence, preparing bulletins, managing calendars, maintaining records, and coordinating with staff. Fridays off; approximately 28 hours per week across four days.

Qualifications

• Strong organizational skills; ability to manage multiple priorities.
• Clear, professional written and verbal communication.
• Friendly, service-minded approach with discretion.
• Proficiency with Microsoft 365 and office equipment.

Responsibilities

• Welcome members and visitors, answer phone calls, and connect people with staff or resources.
• Provide administrative support to church leadership, including correspondence, filing, copying, and document preparation.
• Gather content and prepare, print, and distribute weekly worship bulletins and special bulletins.
• Manage calendars for church activities and staff; coordinate facility-use schedules.
• Maintain membership and attendance records and the church directory.

Skills

Organizational skills

Communication

Customer service

Independent work

Tools

Microsoft 365

Printers & copiers

Job description

Part-Time Administrative Assistant – Church Office

• Hot Springs Village, AR
• Administrative

Part-Time Administrative Assistant – Church Office

Hot Springs Village, AR | Approximately 28 Hours per Week | Four-Day Workweek | Fridays Off

Looking for a part-time role where your organizational skills and welcoming personality make a difference? A local church in Hot Springs Village is seeking a dependable Administrative Assistant to keep its office running smoothly and support the people it serves.

You’ll be a welcoming point of contact for members and visitors while helping the Minister and church leadership stay organized. This role is a good fit for someone who enjoys working with people, managing details, and taking ownership of day-to-day office responsibilities.

Responsibilities

Welcome members and visitors, answer phone calls, and connect people with the appropriate staff or resources.

Provide administrative support to the Minister and church leadership, including correspondence, filing, copying, and document preparation.

Gather content and prepare, print, and distribute weekly worship bulletins and special bulletins.

Manage church activity calendars, staff calendars, and facility-use schedules.

Maintain accurate membership records, attendance records, and the church directory.

Organize meeting agendas, minutes, and supporting documents; maintain official church records.

Assist families with memorial information and coordinate details with church staff.

Process incoming mail and packages and respond to or route routine inquiries.

Monitor office supplies, place orders, and coordinate with office equipment vendors.

Keep policies, procedures, and organizational materials current and submit required documentation to the church’s Head Office.

Qualifications

Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Clear, professional written and verbal communication.

A friendly, service-minded approach and the ability to handle sensitive situations with compassion and discretion.

Proficiency with Microsoft 365 and comfort using printers, copiers, and other office technology.

Ability to work independently, follow through on tasks, and collaborate with staff and church leadership.

Preferred Experience

Experience as an administrative assistant, office assistant, receptionist, secretary, or in a similar role.

Background in a church, nonprofit, membership organization, or other service-oriented setting is helpful.

Experience managing calendars, maintaining records, and preparing correspondence or publications.

Part-time schedule: approximately 28 hours per week across four days.

Church office closed Fridays.

Compensation based on experience; details discussed during the interview process.

Interested? We look forward to learning more about you!