Administrative Assistant

Hire Up Staffing Services; Fresno (CA); On-site; USD 21,000 - 26,000; Part time

Job summary

Hire Up Staffing Services is assisting a local church in Fresno, CA to hire an Administrative Assistant Part-Time (20 hours per week). The role provides support to the Senior Pastor and Worship Team, acts as a first point of contact for members, volunteers, and ministry leaders, and ensures day-to-day administrative operations run smoothly.

The ideal candidate is organized, discreet, and professional, with experience in administrative support, Google Workspace, and church communications

Qualifications

• Experience as an administrative assistant, office support, or church administration is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of professionalism and discretion; ability to handle confidential information

Responsibilities

• Serve as the first point of contact between church members and the Senior Pastor.
• Manage and coordinate the Pastor's calendar and appointments.
• Prepare materials and agendas for meetings.
• Assist with church event planning and coordination.
• Manage membership class paperwork and records.
• Create and maintain spreadsheets and databases.
• Coordinate communications through email and Flocknote.
• Prepare and distribute church mailings; organize music selections for the Worship Team.
• Coordinate facility-related needs with the church custodian.
• Assist with seasonal and special church projects.
• Handle confidential information with discretion and professionalism

Skills

Organizational skills

Time management

Communication skills

Professionalism

Discretion

Independence

Church administration experience

Tools

Google Workspace

Gmail

Google Sheets

Flocknote

Canva

Job description

Administrative Assistant Part-Time | 20 Hours Per Week (5 Hours/Day, Monday-Thursday)

A local church is seeking a professional, organized, and trustworthy Administrative Assistant to provide support to the Senior Pastor and Worship Team. This individual will serve as a key point of contact for church members, volunteers, and ministry leaders while ensuring day-to-day administrative operations run smoothly.

Key Responsibilities

• Serve as the first point of contact between church members and the Senior Pastor
• Manage and coordinate the Pastor's calendar and appointments
• Prepare materials and agendas for meetings
• Assist with church event planning and coordination
• Manage membership class paperwork and records
• Create and maintain spreadsheets and databases
• Coordinate communications through email and Flocknote
• Prepare and distribute church mailingsMake copies and organize music selections for the Worship Team
• Coordinate facility-related needs with the church custodian
• Assist with seasonal and special church projects
• Handle confidential information with discretion and professionalism

Qualifications

• Previous administrative assistant, office support, or church administration experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Ability to handle confidential and sensitive information appropriately
• Self-motivated and able to work independently

Technical Skills

• Proficiency with Google Workspace, including Gmail and Google Sheets
• Experience with email communication platforms (Flocknote experience is a plus)
• Canva experience highly preferred
• Comfortable learning new software and technology tools

Schedule

• Part-time: Approximately 5 hours per day, 4 days per week
• Church office hours are Monday through Thursday

Ideal Candidate

The ideal candidate is service-oriented, detail-focused, highly organized, and passionate about supporting ministry operations behind the scenes. They possess excellent interpersonal skills, maintain confidentiality, and can comfortably balance multiple priorities in a fast-paced church environment.

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