Administrative Coordinator

Georgia Baptist Mission Board; Acworth (GA); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Academy discount

1 week paid vacation

Job summary

Summit Baptist Church is seeking a warm, organized Administrative Coordinator to support daily church operations. This part-time role focuses on staff and ministry administration, calendar coordination, and clear communication across teams.

Responsibilities include meeting notes, scheduling, proofreading, and maintaining member records in Planning Center, with a friendly, confidential approach to volunteers and church members.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to communicate warmly and professionally.
• Experience with church communications is a plus.

Responsibilities

• Provide staff and ministry administrative support.
• Attend weekly staff meeting, take notes, and follow up on details.
• Connect information between staff, ministry leaders, committees, and volunteers.
• Schedule meetings, maintain calendars, and coordinate church communications.
• Support the Senior Pastor and staff with admin tasks for ministries.
• Proofread and edit church communications and printed materials.
• Maintain the church calendar and manage room usage and events.
• Assist staff and volunteers in communicating upcoming events and deadlines.
• Help with monthly newsletters and regular communications.
• Organize church information so staff know what is happening and when.
• Maintain accurate member/attendee records in Planning Center.
• Generate reports to support staff and committees.
• Help staff use Planning Center for ministry communication and organization.
• Maintain an organized church office environment and supplies.
• Assist with church correspondence and front-office communications.
• Respond to phone calls, emails, and visitors with kindness and professionalism.
• Support volunteers and ministry leaders in team coordination.

Skills

Organization

Detail-oriented

Communication

Customer service

Tools

Microsoft 365

Planning Center

Job description

Position Type

Part-time, 25–30 hours per week

Typical office hours are Monday--Thursday, starting at 8:30 AM—5:00pm Including a 1 hour lunch

Reports To

Senior Pastor

Work Location

In person

Compensation

Pay $15-20 hourly negotiable based on experience, skills, and availability. Qualified employees may also receive a Summit Baptist Church Academy (weekday preschool) discount.

1 week paid vacation, accrued annually.

Overview

Summit Baptist Church is seeking a warm, organized, and dependable Administrative Coordinator to support the church's daily administrative operations.

This role is ideal for someone who enjoys keeping things organized, helping people communicate clearly, managing details, and supporting a team. The Administrative Coordinator helps staff, ministry leaders, volunteers, and church members stay connected and informed through strong systems, clear communication, and reliable follow-through.

This position is a focused, part-time administrative role that supports daily church office operations, maintains key systems, and provides reliable support to staff and ministry leaders.

Primary Responsibilities

• Staff and Ministry Administrative Support
• Attend one weekly staff meeting, take notes, and help follow up on key administrative details.
• Help connect information between staff, ministry leaders, committees, and volunteers.
• Assist with scheduling meetings, maintaining calendars, and coordinating church-wide communication.
• Support the Senior Pastor and staff with administrative tasks related to church ministry and weekly operations.
• Help proofread church communications and printed materials, including weekly emails, newsletters, flyers, announcements, and other ministry updates.
• Church Calendar and Communication
• Maintain the church calendar and help coordinate room usage, ministry events, and facility availability.
• Help staff and ministry leaders communicate clearly about upcoming events, deadlines, and needs.
• Assist with the monthly newsletter and other regular communication pieces.
• Help keep church information organized so staff and volunteers know what is happening and when.
• Database and Member Records
• Maintain accurate non-financial member and attendee records in Planning Center.
• Keep membership, attendance, baptism, and ministry records current and organized.
• Merge duplicate profiles and help maintain clean, accurate data.
• Generate reports as needed to support staff, ministry leaders, and committees.
• Help staff and volunteers use Planning Center effectively for ministry communication and organization.
• Office Administration
• Help maintain an organized church office environment.
• Order and maintain basic office supplies and materials.
• Keep digital and physical records organized and accessible.
• Assist with church correspondence and basic office communication.
• Respond to phone calls, emails, and visitors with kindness, clarity, and professionalism.
• Volunteer and Ministry Support
• Communicate with volunteers in a helpful and encouraging way.
• Support ministry leaders as they organize teams, events, and ministry needs.
• Help create clear systems so volunteers know where to go, what to do, and who to contact.
• Serve as steady administrative support for the church’s ongoing ministry life.

Desired Skills And Qualities

• Organized, dependable, and detail-oriented.
• Comfortable managing calendars, emails, records, and digital systems.
• Able to communicate warmly and professionally with church members, volunteers, staff, and community members.
• Proficient with Microsoft 365, email, shared documents, and cloud-based systems.
• Willing to learn Planning Center and other church management tools.
• Able to proofread and edit basic church communications.
• Good at follow-through and helping tasks move from conversation to completion.
• Comfortable working with both staff and volunteers.
• Able to maintain confidentiality and handle sensitive information with care.

Preferred Experience

• Administrative support
• Church office administration
• Volunteer coordination
• Calendar management
• Database or records management
• Planning Center or similar church management software
• Microsoft 365
• Email and digital communication
• Proofreading and editing
• Customer service, hospitality, or front office support

Church experience is helpful but not required. A strong candidate from outside the church who has administrative skills, a warm presence, and a willingness to learn church systems may be a great fit.

Faith and Workplace Expectations

Employees of Summit Baptist Church are expected to respect and support the church's mission, values, and ministry. Employees are also expected to follow the policies outlined in the Employee Human Resources Handbook and work in a way that reflects professionalism, integrity, confidentiality, and care for others.

Summary

This role is a meaningful part-time opportunity for someone who enjoys administration, organization, communication, and helping a church serve people well.

The Administrative Coordinator will help Summit Baptist Church strengthen its systems, support its staff and volunteers, and keep the church's daily administrative life clear, organized, and welcoming.

With any additional support as assigned by the senior pastor.