Administrative Assistant

Express Employment Professionals - Cincinnati East; Woodbridge (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

Express Employment Professionals - Cincinnati East invites applications for a Church Administrator to oversee daily church office operations and provide organizational, financial, and communications support. The role ensures welcoming ministry operations for members, visitors, and staff.

The position requires handling records, preparing bulletins, coordinating events, and maintaining confidentiality with strong Microsoft Office skills. Evening/weekend hours may be required.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Strong organizational and multitasking abilities with discretion.
• Experience in church administration or nonprofit admin is a plus.

Responsibilities

• Oversee daily church office operations and administrative tasks.
• Answer phones, respond to emails, assist members and visitors.
• Maintain records, databases, and confidential files; prepare reports.
• Create correspondence, bulletins, and church publications.
• Coordinate calendars, facility usage, and room reservations.
• Support worship services, meetings, weddings, and events.
• Communicate schedules to staff, volunteers, and members.
• Manage newsletters, announcements, social media, and website content.

Skills

Organization and time management

Written and verbal communication

Recordkeeping and data management

Event planning and coordination

Financial administration

Customer service and relationship

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Office 365 knowledge

Job description

Church Administrator

Position Summary
The Church Administrator is responsible for overseeing the day-to-day administrative operations of the church. This role provides organizational, financial, and communication support to church leadership, ensuring effective ministry operations and a welcoming environment for members, visitors, and staff.

Key Responsibilities

Administrative Support

• Manage daily office operations and administrative functions.


• Answer phones, respond to emails, and assist church members and visitors.


• Maintain church records, databases, membership information, and confidential files.


• Prepare correspondence, reports, bulletins, and church publications.


• Basic computer/Microsoft Office 365 knowledge.

Scheduling and Event Coordination

• Manage church calendars, facility usage, and room reservations.


• Coordinate logistics for worship services, meetings, weddings, funerals, and special events.


• Support ministry leaders with planning and administrative needs.


• Communicate schedules and event details to staff, volunteers, and congregation members.

Communication and Member Relations

• Serve as a primary point of contact for church members and the community.


• Create and distribute newsletters, announcements, and church communications.


• Manage church social media accounts and website content, when applicable.


• Foster positive relationships with members, visitors, and volunteers.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.


• Previous administrative, office management, or church administration experience preferred.


• Strong organizational, communication, and multitasking skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Ability to maintain confidentiality and handle sensitive information professionally.


• Strong interpersonal skills and a service-oriented attitude.

Skills

• Organization and time management


• Written and verbal communication


• Recordkeeping and data management


• Event planning and coordination


• Financial administration


• Customer service and relationship building

Work Environment:
This position operates primarily in a church office setting and may require occasional evening or weekend hours to support church activities and special events.

Reports To: Senior Pastor, Executive Pastor, or Church Leadership Team.