Part-time Administrative Assistant and Evening Receptionist

Columbia Independent School; Columbia Township (MO); On-site; USD 21,000 - 26,000; Part time

Job summary

Columbia Independent School is seeking a friendly receptionist to be the first point of contact for visitors and callers, providing informed and pleasant assistance. The role supports Admissions and Development and handles mailings as needed.

Responsibilities include greeting guests, directing inquiries, issuing badges, and maintaining logs, with a schedule that aligns with school sessions (4-6pm Mon-Thu, 12-6pm Fri in-session; 8am-4pm Fri non-session).

Qualifications

• Ability to be a team member of diverse personalities and positions using excellent communication and organizational skills.
• General knowledge of computers, Microsoft Office (Word and Excel), and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets).
• Excellent and personable customer service.
• Pleasant, friendly disposition.
• Proven collaborator and team member.

Responsibilities

• Receive and refer visitors, field and direct incoming phone calls and emails and provide information.
• Issue visitor badges, maintain visitor log, control access at the front of the building, observe and report suspicious activity.

Skills

Communication skills

Organizational skills

Microsoft Office

Google Workspace

Customer service

Team player

Tools

Microsoft Word

Microsoft Excel

Gmail/Drive/Docs/Sheets

Job description

Reports to: Business Manager; Division Directors

Job Summary

CIS, a college-preparatory, independent school, is a growing community of 485 students, ages 3-grade 12, with a rich history of whole-child education and an emphasis on global perspectives.

The receptionist is an integral part of our community, assisting visitors and answering phone calls in a pleasant and informed manner. The receptionist is the first CIS staff member many people meet and serves as a vital communication hub for the school.

Essential Duties and Responsibilities

• Receive and refer visitors, field and direct incoming phone calls and emails and provide
• Issue visitor badges, maintain visitor log, control access at the front of the building, observe and report suspicious activity

Other Duties

• Administrative support for Admissions and Development, as needed
• Assist with mailings and other miscellaneous projects, as needed

Qualifications and Required Skills

• Ability to be a team member of diverse personalities and positions using excellent communication and organizational skills
• General knowledge of computers, Microsoft Office (Word and Excel), and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Excellent and personable customer service
• Pleasant, friendly disposition
• Proven collaborator and team member

Schedule

• Schedule (school in-session): 4-6pm (Monday through Thursday), 12-6pm Friday
• Schedule (school not in-session): 8am-4pm Friday