Part-Time Administrative Assistant

York-County; Pennsylvania; On-site; USD 2,066,000 - 2,893,000; Part time

Job summary

York County Government is seeking an Administrative Assistant to serve as the office manager, secretary, bookkeeper, and receptionist for three full-time staff. This part-time role (19 hours per week) provides on-the-job training with no benefits and is located in south-central Pennsylvania.

Duties include answering phones, clerical and bookkeeping tasks, maintaining grants financial records, invoicing, and basic social media duties.

Qualifications

• Excellent interpersonal and organizational skills.
• Proficient computer and typing skills.
• Bookkeeping responsibilities and financial record keeping.
• Maintain financial records of federal grants and reimbursements.
• Process invoices and assist with grant-related reimbursements.
• Operate social media applications.

Responsibilities

• Answer phones and provide staff support for three full-time employees.
• Handle clerical tasks and bookkeeping duties.
• Manage office supplies and procurement.
• Produce monthly grant reimbursements.
• Process invoices and support financial records.
• Operate social media applications.

Skills

Interpersonal skills

Organizational skills

Typing skills

Bookkeeping

Grants bookkeeping

Invoice processing

Social media use

Tools

Microsoft Excel

Microsoft Outlook

Job description

The Administrative Assistant is the office manager, secretary, bookkeeper, and receptionist. Duties include, but are not limited to answering phone, clerical and bookkeeping duties, office supplies manager, and operating as staff support for three full-time employees. This is a part time position (19 hours per week) without benefits. On the job training will be provided.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Maintain excellent interpersonal and organizational skills
• Perform proficient computer and typing skills
• Bookkeeping
• Maintaining financial records of federal grants
• Produce monthly grant reimbursements
• Process invoices
• Operate social media applications

• Full understanding of both written and verbal instructions
• Excellent verbal communication skills necessary
• Fluent reading
• Ability to hear
• 20/20 vision with corrective eyewear
• Complex computational skills (accounting and finance, training available if needed)
• Must tell time to the minute
• Mobility within the building and within a four-block radius
• Driving requiredLift between 10-30 lbs
• Experience using Microsoft Excel and Outlook are a plus
• Upon hiring, acquiring and maintaining a basic level of traffic safety education is required in order to competently answer questions and/or determine who/where to refer inquiries
• Must possess a valid Pennsylvania Driver's License

If you have any questions, please contact the county's Department of Human Resources at [e-mail].