Part-Time Administrative Assistant

Personnel World, Inc.; Lansing (MI); On-site; USD 30,000 - 34,000; Full time

Job summary

Personnel World, Inc. in the Greater Lansing area is seeking an organized Administrative Assistant to manage accounting and general office tasks with minimal supervision.

The role emphasizes accuracy in a small-business environment and requires strong QuickBooks experience. Responsibilities include maintaining files, entering A/R and generating invoices in QuickBooks, assisting with A/P, processing checks, contacting customers about outstanding invoices, and assisting with light shipping and

Qualifications

• Strong QuickBooks experience required.
• Experience with A/R, A/P, invoicing, and check processing.
• Highly organized with excellent attention to detail.
• Working knowledge of Microsoft Excel and Word.
• Strong communication and follow-up skills.
• Self-motivated and able to work independently.
• Shipping/receiving or export documentation experience is a plus, but not required.

Responsibilities

• Maintain and organize office files and records.
• Enter A/R and generate invoices in QuickBooks.
• Assist with A/P and prepare summaries for weekly check runs.
• Print checks and enter manual checks.
• Follow up with customers by phone and email regarding outstanding invoices.
• Process occasional credit card payments.
• Assist with light shipping and receiving, including UPS, FedEx, and DHL paperwork.
• Use Microsoft Excel and Word as needed.
• Answer phones and take messages.
• Provide general administrative support.
• Responsibilities accurately and independently.

Job description

Location

Greater Lansing Area, MI

Pay

$22–$25 per hour

Schedule

Monday–Friday, approximately 4 hours per day to start

Potential for Full-Time

We are seeking an organized and dependable Administrative Assistant in the Greater Lansing area. This position is ideal for someone with strong QuickBooks experience who can handle accounting and general office responsibilities with minimal supervision.

Responsibilities

• Maintain and organize office files and records
• Enter A/R and generate invoices in QuickBooks
• Assist with A/P and prepare summaries for weekly check runs
• Print checks and enter manual checks
• Follow up with customers by phone and email regarding outstanding invoices
• Process occasional credit card payments
• Assist with light shipping and receiving, including UPS, FedEx, and DHL paperwork
• Use Microsoft Excel and Word as needed
• Answer phones and take messages
• Provide general administrative support
• responsibilities accurately and independently.

Qualifications

• Strong QuickBooks experience required
• Experience with A/R, A/P, invoicing, and check processing
• Highly organized with excellent attention to detail
• Working knowledge of Microsoft Excel and Word
• Strong communication and follow-up skills
• Self-motivated and able to work independently
• Shipping/receiving or export documentation experience is a plus, but not required

This is a low-volume office environment, but accuracy is extremely important. The ideal candidate will be a reliable self-starter who is comfortable working independently in a small-business environment.