Part-Time Administrative Assistant

Granite REIT; Dallas (TX); On-site; USD 27,552 - 41,328; Part time

Job summary

Granite REIT is seeking a part-time Administrative Assistant for their Dallas office. The successful candidate will support the Real Estate department with various administrative tasks, including preparing expense reports, managing correspondence, and organizing meetings. Candidates should have a minimum of six months experience in a similar role and be proficient in MS Office Suite. A proactive problem-solver with excellent communication skills is preferred. The position offers flexible hours and an inclusive work environment.

Qualifications

• Six months to one year of proven experience as an Administrative Assistant.
• Ability to prioritize and organize daily workload.
• Must meet deadlines in a fast-paced environment.
• Strong decision-making skills.

Responsibilities

• Prepare expense reports via SAP Concur.
• Manage incoming correspondence and document organization.
• Assist with preparation for meetings.
• Coordinate with property management and provide general administrative support.

Skills

Proficient with MS Office Suite

Organizational skills

Professional verbal and written communication skills

Problem-solving skills

Tools

SAP Concur

MS Office Suite

Banking software

Job description

Position Overview

Granite is seeking an Administrative Assistant, Part‑Time, reporting to the Senior VP, Head of USA, to join our Dallas office to provide support to the real estate department through various administrative tasks. The successful candidate will partner closely with our Real Estate team and wider corporate teams across our global offices to add value to the organization.

Hours of Work

12 hours per week / 4 hours per day on Mondays, Wednesdays, and Thursdays (flexible start and end time during business hours from 9:00 a.m. - 5:00 p.m.)

Job Functions

• Preparing expense reports via SAP Concur
• Reading and analyzing incoming memos and submissions, and distributing them as needed
• Opening, sorting and distributing incoming parcels, mail, emails, and other correspondence
• Filing and retrieving corporate records, documents, and reports
• Performing office duties that include ordering supplies and managing multiple databases
• Uploading invoices and tracking payment status
• Assisting with preparation for meetings (in-person and virtual)
• Utilizing various software packages to perform job responsibilities: MS Office Suite, Banking software
• Managing and arranging Granite Gives (community volunteering) program in the US
• Support the US team by writing up processes for existing and new procedures
• Coordinate with property management for office related matters and answer office phone, direct calls, and take messages as appropriate
• Provide general administrative support to all team members
• Other duties as assigned

Key Relationships

• Senior VP, Head of USA
• Senior Financial Analyst

Skills / Requirements

• Six (6) months to one (1) year of proven experience as an Administrative Assistant or other relevant administrative support experience
• Prioritize and organize daily workload
• Proficient with MS Office Suite
• Must be able to meet deadlines in a fast‑paced and quickly changing environment
• A proactive approach to problem‑solving with strong decision‑making skills
• Professional level verbal and written communication skills

Granite is committed to fostering an inclusive and accessible environment where all our employees feel respected. If you need a reasonable accommodation during the hiring process, upon request, we will work with you to meet your needs.