Administrative Assistant

Commonwealth of VA Careers; Alexandria (VA); Hybrid; USD 28,000 - 40,000; Part time

Job summary

The Virginia Tech Institute for Advanced Computing is seeking a part-time administrative assistant (20-29 hours/week) to provide on-site and off-site support for one of the institute’s professors. The role schedules meetings, coordinates calendars, orders supplies, arranges travel, and maintains equipment inventory.

Responsibilities include greeting visitors, answering phones, and supporting events, while adhering to university policies for purchasing and travel systems.

Qualifications

• Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as calendaring, preparing documents, ordering supplies, and scheduling travel.
• Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
• Demonstrated strong customer service skills.
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
• Demonstrated computer proficiency with Microsoft Outlook
• Excellent time management, organizational, and communication skills

Responsibilities

• Schedule meetings and coordinate calendars.
• Order office supplies and maintain an equipment inventory.
• Arrange travel and reimbursements and track travel costs.
• Provide on-site and off-site support for a professor and assist with events.
• Greet visitors and direct phone calls.
• Enter orders into purchasing system and travel reimbursements into the travel system.
• Perform other administrative duties as assigned.

Skills

Calendaring

Policy interpretation

Customer service

Team collaboration

Microsoft Outlook

Time management

Organizational skills

Communication skills

Tools

Microsoft Outlook

Job description

Job Description

The Virginia Tech Institute for Advanced Computing administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for one of the institute’s professors. This position will schedule meetings and coordinate calendars, order office supplies, arrange travel and travel reimbursements, and maintain an equipment inventory. As needed, this position will also greet visitors, answer and direct phone calls, and provide support for various events that occur at the Institute for Advanced Computing. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, to track and receive office supply orders, and to inventory and tag equipment. Other administrative duties as assigned.

Required Qualifications

• Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel.
• Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes.
• Demonstrated strong customer service skills.
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks.
• Demonstrated computer proficiency with Microsoft Outlook
• Excellent time management, organizational, and communication skills

Preferred Qualifications

• Experience providing support in a higher education, governmental or non-profit context.
• Knowledge and experience of Virginia Tech policies and procedures.
• Experience with Virginia Tech administrative systems.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

$25/hour

Hours per week

20-29

Review Date

10/23/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

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