Administrative and Development Associate

Virginia Tech; Blacksburg, Northern (VA, KY); Hybrid; USD 49,000 - 55,000; Full time

Job summary

Virginia Tech is seeking an experienced administrative professional to provide high-level support to the College of Architecture, Arts, and Design advancement team. You will manage complex executive calendars, travel logistics, office operations, and communications with donors and advisory boards.

A hybrid work arrangement may apply after onboarding. Strong written and verbal communication, discretion with confidential information, and proficiency in Microsoft 365, SharePoint, calendar tools,

Qualifications

• Multiple years’ experience providing administrative or management support in a professional office environment.
• Proven experience in executive schedule management and travel coordination
• Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
• Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
• Demonstrated flexibility to pivot between assignments, respond to time-sensitive requests, and adjust work plans while maintaining progress on ongoing responsibilities.
• Strong proficiency in Microsoft Office 365, SharePoint, calendar management tools, and experience using any CRM or database system.

Skills

Executive calendar management

Travel coordination

Confidentiality & discretion

Written & verbal communication

Flexibility

Office software (Microsoft 365)

SharePoint

CRM / database systems

Tools

SharePoint

Microsoft Office 365

Calendar management tools

CRM / database systems

Job description

Job Description

The College of Architecture, Arts, and Design is seeking a proactive, highly organized administrative professional to provide high-level administrative support to all six members of the college’s advancement team, including direct support for the Assistant Dean of Advancement. In this role, you will act as a primary operational coordinator—managing multiple complex calendars, handling travel and expense logistics, coordinating office operations, and executing high-priority stakeholder communications. You will also provide logistical assistance with events and coordinate visits for special guests, advisory board members, and major donors. This position is also instrumental in executing the college’s stewardship efforts. This is an ideal role for an experienced administrative professional looking for a dynamic position within higher education advancement.

Employees in the College of Architecture, Arts, and Design (AAD) are expected to demonstrate professional conduct, institutional citizenship, and core workplace competencies as essential elements of successful performance. These expectations align with both Virginia Tech’s Principle of Community and the university’s performance competency domains, spanning communication, engagement, professionalism, and teamwork.

• communicate constructively,
• adhere to applicable policies and procedures,
• support the college and university mission,
• use university resources responsibly,
• exercise sound judgment,
• accept accountability for decisions and outcomes,
• collaborate effectively, and
• remain open to feedback, learning, and continuous improvement.

Required Qualifications

• Multiple years’ experience providing administrative or management support in a professional office environment.
• Proven experience in executive schedule management and travel coordination
• Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
• Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
• Demonstrated flexibility to pivot between assignments, respond to time-sensitive requests, and adjust work plans while maintaining progress on ongoing responsibilities.
• Strong proficiency in Microsoft Office 365, SharePoint, calendar management tools, and experience using any CRM or database system.

Preferred Qualifications

• Experience supporting board meetings or high-profile events.
• Prior experience in executive administration within corporate, non-profit, or higher education environments.
• Basic design skills (e.g., Canva or Adobe) for creating clean reports and event materials.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Salary range is $49,000 - $55,000

Hours per week

40 hours per week

Review Date

October 12, 2026

Additional Information

This position may be eligible for a hybrid work arrangement (up to 1 day of telework per week) following a fully onsite onboarding period to support successful training and transition.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.