Part-Time Admin Intern: City Facilities

San Jose CA; El Segundo, Northern (CA, KY); Hybrid; USD 22,000 - 43,000; Part time

Job summary

The City of San José, Public Works Department, seeks one Admin Student Intern in the City Facilities Architectural Services (CFAS) Division. The role includes reviewing invoices, change orders, and service orders, plus budget reviews and transfers.

You will assist with year-end accruals and timecard approvals while providing general admin support to CFAS. Interns can work up to 16 hours per week with flexible scheduling; six-month initial assignment with potential extension based on needs.

Qualifications

• Enrolled in accounting/finance or business program.
• Basic accounting, budgeting and financial statement knowledge.
• Proficient in Excel and MS Office.
• Strong numerical and analytical skills.
• Able to meet deadlines and follow procedures.

Responsibilities

• Review invoices, change orders, and service orders.
• Conduct budgetary reviews and transfer liquidations.
• Provide general administrative support to CFAS division.
• Assist year-end accruals and timecard approvals.
• Order office supplies and route documents for signatures.
• Support capital project delivery on City properties.

Skills

Excel

Numerical skills

Analytical skills

Budget concepts

Accounting principles

Time management

Attention to detail

Follow instructions

Education

Bachelor's Degree in Business or Public Administration

Enrollment in Master's program

Tools

Microsoft Excel

Job description

The City of San José, Public Works Department, seeks one Admin Student Intern in the City Facilities Architectural Services (CFAS) Division. The role includes reviewing invoices, change orders, and service orders, plus budget reviews and transfers.

You will assist with year-end accruals and timecard approvals while providing general admin support to CFAS. Interns can work up to 16 hours per week with flexible scheduling; six-month initial assignment with potential extension based on needs.