Public Works Admin Intern: Budget & Contracts (Part-Time)

City of San Jose; San Jose (CA); On-site; USD 22,000 - 43,000; Part time

Job summary

City of San José’s Public Works Department seeks an Admin Student Intern for the City Facilities Architectural Services (CFAS) Division. The role supports capital project delivery with invoice review, budget checks, and administrative duties.

Part-time, up to 16 hours per week, with a six-month assignment and flexible scheduling to fit class needs. The intern will gain exposure to budget processes, change orders, timecard reviews, and year-end accruals while assisting the CFAS admin team.

Qualifications

• Enrolled as an Accounting, Finance, Business Administration or a related field undergraduate/graduate student in an accredited college or university.
• Basic understanding of accounting principles, budget concepts, financial statements and reports.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong numerical and analytical skills; high accuracy and attention to detail.
• Ability to follow instructions, procedures, and meet deadlines.

Responsibilities

• Review invoices, contract change orders, and service orders for CFAS Division.
• Conduct budgetary review and complete expenditure transfers, liquidations and adjustments.
• Provide general administrative support such as ordering office supplies and routing documents for signatures.
• Assist year-end accruals and related administrative tasks.

Skills

Accounting concepts

Budget concepts

Microsoft Excel

Numerical/analytical

Attention to detail

Education

Undergraduate student

Graduate student

Tools

Microsoft Excel

Job description

City of San José’s Public Works Department seeks an Admin Student Intern for the City Facilities Architectural Services (CFAS) Division. The role supports capital project delivery with invoice review, budget checks, and administrative duties.

Part-time, up to 16 hours per week, with a six-month assignment and flexible scheduling to fit class needs. The intern will gain exposure to budget processes, change orders, timecard reviews, and year-end accruals while assisting the CFAS admin team.