Part-Time Executive Admin for President's Office

College of DuPage; Glen Ellyn (IL); On-site; USD 23,000 - 33,000; Part time

Benefits offered by this job

Retirement benefits

Holiday pay

Personal time

Class discounts

Job summary

College of DuPage seeks a Part-Time Department Administrative Assistant for the President's Office. This role provides administrative, scheduling, event, travel, financial, and operational support, interacting with College staff, community members, and external partners.

The candidate must be professional, discreet, organized, and detail-oriented. Key duties include calendar management, meeting coordination, travel arrangements, financial documentation, and drafting correspondence.

Qualifications

• Requires 2+ years in administrative or office support.
• Proficient in Microsoft Office (Word, Excel, Visio, Outlook, Access).
• Attention to detail and accuracy essential.
• Must handle confidential information professionally.
• Ability to manage multiple priorities simultaneously.
• English proficiency (written and spoken) required.
• Demonstrated strong administrative support and organizational skills.
• Must show initiative and ownership of projects.

Responsibilities

• Provide scheduling and calendar support for the President's Office; coordinate meetings and events.
• Arrange travel, transportation, lodging, and related logistics.
• Prepare and process financial and administrative transactions (invoices, PO, reimbursements).
• Draft and distribute correspondence, agendas, and reports.
• Offer front-line administrative support and respond to inquiries.
• Maintain organized electronic and paper records per College practices.
• Coordinate communications and follow-up for meetings and events.

Skills

Administrative experience

Microsoft Office

Attention to detail

Confidentiality

Multitasking

English proficiency

Initiative

Education

High school diploma or equivalent

Associates/Bachelor's degree preferred

Tools

Word

Excel

Visio

Outlook

Access

Job description

College of DuPage seeks a Part-Time Department Administrative Assistant for the President's Office. This role provides administrative, scheduling, event, travel, financial, and operational support, interacting with College staff, community members, and external partners.

The candidate must be professional, discreet, organized, and detail-oriented. Key duties include calendar management, meeting coordination, travel arrangements, financial documentation, and drafting correspondence.