Part-Time Admin Assistant – Psychology Dept (On-Site)

Indiana University; Indianapolis (IN); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Paid holidays

Paid time off

Job summary

Indiana University Indianapolis is seeking a detail-oriented, in-person Administrative Assistant to support the Department of Psychology. This part-time role (29 hours per week) provides essential office support, admissions processing, and academic records management in a dynamic university setting.

The position requires a high school diploma and strong communication skills. It offers comprehensive benefits for full-time staff, a schedule determined by departmental needs, and a commitment to

Qualifications

• High school diploma or equivalent is required.
• Proficient communication skills are required.

Responsibilities

• Provides administrative support for departmental and graduate program operations under the direction of the primary Administrative Assistant.
• Supports graduate admissions and student administration, including application processing, applicant communications, interview scheduling, admission and onboarding materials, student records, and related documentation.
• Assists with graduate student administrative processes, including fellowships and stipends, fee remissions, academic milestone tracking, annual reviews, graduation requirements, and other student paperwork.
• Provides logistical and administrative support for departmental activities, including scheduling rooms and meetings, maintaining calendars, assisting with course and exam scheduling, and coordinating department events, recruitment activities, and gatherings.
• Maintains departmental and graduate program files, spreadsheets, records, and tracking systems and assists with collecting, organizing, and verifying information for APA accreditation and other reporting needs.
• Responds to routine inquiries from applicants, students, faculty, staff, and visitors and refers questions requiring policy interpretation, decision‑making, or additional assistance to the primary Administrative Assistant or other appropriate staff member.
• Assists the primary Administrative Assistant and other departmental staff with additional administrative tasks and special projects as assigned, exercising confidentiality, professionalism, tact, and diplomacy.

Skills

Proficient communication skills

Education

High school diploma or equivalent

Job description

Indiana University Indianapolis is seeking a detail-oriented, in-person Administrative Assistant to support the Department of Psychology. This part-time role (29 hours per week) provides essential office support, admissions processing, and academic records management in a dynamic university setting.

The position requires a high school diploma and strong communication skills. It offers comprehensive benefits for full-time staff, a schedule determined by departmental needs, and a commitment to