Part-Time Administrative Generalist Coordinator

Indiana University Bloomington; Bloomington (IN); On-site; USD 25,000 - 30,000; Part time

Job summary

Indiana University Bloomington's Kelley School of Business, via IBRC, seeks an Administrative Assistant to support daily operations in Bloomington. You will create Word/Excel files, perform bookkeeping, and process department purchases and travel using IU systems.

Additional duties include assisting with research/publication materials, coordinating department initiatives and events, and handling correspondence and filing.

Qualifications

• High school diploma or equivalent required.
• Preferred some college coursework.
• Experience with Word and Excel; familiarity with IU systems is a plus.

Responsibilities

• Perform a variety of administrative duties to support daily operations.
• Create Word or Excel files, bookkeeping, and assist with department purchases and travel using IU systems.
• Provide administrative support for research and publication materials.
• Coordinate planning and ensure completion of department initiatives and events.

Skills

Microsoft 365

Interpersonal skills

Written communication

Verbal communication

Customer service

Time management

Multitasking

Attention to detail

Confidential information handling

Education

High school diploma

Some college

Tools

QuickBooks

Job description

KELLEY SCHOOL OF BUSINESS (BL-BUS-IUBLA)

The Kelley School of Business at Indiana University (IU) is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 15,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 137,000 living alumni around the globe.

About IBRC

The Indiana Business Research Center (IBRC) provides and interprets economic and demographic information needed by Indiana businesses, governments, and nonprofit organizations. The center has offices and staff located in Bloomington and Indianapolis.

• Performs a variety of administrative duties for the Indiana Business Research Center that support daily operations.
• Responsible for creating Word or Excel files, bookkeeping, supporting operations as it relates to account activities, answering correspondence, filing, and processing departmental purchases, reimbursements, and travel using IU systems.
• Provides administrative assistance with research and publication materials.
• Coordinates planning and is accountable to see through completion of various department initiatives and events that engage internal and external teams.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some college.

Work Experience

Required

• 3 years of office experience.

Preferred

• Payroll Experience

Skills

Required

• Working knowledge of Microsoft 365.
• Excellent interpersonal, written, and verbal communication skills.
• Strong customer service orientation.
• Ability to interact effectively with a wide array of individuals.
• Strong organizational and multitasking skills.
• Ability to manage multiple priorities, deadlines, and interruptions.
• Demonstrates problem-solving skills.
• Exceptional attention to detail.
• Strong work ethic and ability to collaborate as part of a team.
• Sound judgment and experience handling confidential information.
• Familiarity with office equipment, basic computer skills, and the ability to learn new systems quickly.
• Demonstrates time management and priority setting skills.
• Ability to simultaneously handle multiple priorities.

Preferred

• Advanced knowledge of Microsoft 365 applications, including Word, Excel, Access, Outlook, and PowerPoint.
• Experience with Indiana University systems, policies, and procedures.
• Experience using QuickBooks.

Benefits for full-time staff employees

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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