Part-Time Administrative Assistant

Indiana University Bloomington; Bloomington (IN); Presencial; USD 19.000 - 28.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Health Savings Account

Retirement plan

Paid holidays

Tuition subsidy

Descripción de la vacante

Indiana University Bloomington is seeking a Part Time Administrative Assistant to provide essential departmental support in a confidential and professional manner. The role requires strong organizational and communication skills with the ability to manage multiple tasks and adapt to evolving administrative needs.

The position involves sedentary work with some movement around the campus, and offers a comprehensive benefits package for full-time staff, with prorated options for part-time work.

Formación

• Excellent organizational skills and ability to maintain confidentiality.
• Strong verbal communication and listening skills.
• Demonstrates good judgment and decision-making abilities.
• Ability to handle multiple priorities and remain composed under pressure.

Responsabilidades

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Uses business software to prepare correspondence, reports, presentations, and agendas; compiles data for expense and statistical reports.
• Receives, screens, and directs calls, visitors, mail, and email promptly and courteously.
• Schedules appointments, meetings, and travel; tracks expenses.
• Participates in developing and implementing administrative standards, policies, and practices.
• May assist with updating an internal website and/or social media.
• Processes reimbursements and coordinates purchasing.
• Maintains department calendars and social media presence.
• Gathers and posts office hours; supports departmental events and newsletters.

Conocimientos

Excellent organizational skills

Maintains confidentiality

Strong verbal communication

Judgment and decision-making

Multitasking

Calm under pressure

Educación

High school diploma or equivalent

Bachelor's degree

Descripción del empleo

PHILOSOPHY (BL-PL-IUBLA)

Philosophy has been part of the curriculum at Indiana University (IU) since its founding in 1820. Our department emphasizes independent thought, rigor, self-reflection, and the application of reason to every problem, large and small. Our department hosts and supports a Minorities and Philosophy (MAP) Chapter and an active undergraduate Philosophy Club. The Philosophy department's research profile is well balanced across all major areas of philosophical inquiry with a number of areas of particular strength. Our graduate program has been nationally recognized for research excellence for the past 50 years.

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.
• Processes out-of-pocket and travel reimbursements.
• Works closely with the Department Manager and the Graduate Coordinator to plan and coordinate department events such as the Colloquia Series and weekly department gatherings.
• Assists with publication of annual newsletter.
• Gathers and posts office hours.
• Assists Department Manager with purchasing.
• Maintains department calendars and social media.
• Assists Department Manager with other administrative needs as they arise for the department.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE

• 2 years of experience in a related field

Skills

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$17.00 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.