Part-Time Administrative Assistant

Indiana University; Indianapolis (IN); On-site; USD 21,000 - 29,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Paid holidays

Paid time off

Job summary

Indiana University Indianapolis is seeking a detail-oriented, in-person Administrative Assistant to support the Department of Psychology. This part-time role (29 hours per week) provides essential office support, admissions processing, and academic records management in a dynamic university setting.

The position requires a high school diploma and strong communication skills. It offers comprehensive benefits for full-time staff, a schedule determined by departmental needs, and a commitment to

Qualifications

• High school diploma or equivalent is required.
• Proficient communication skills are required.

Responsibilities

• Provides administrative support for departmental and graduate program operations under the direction of the primary Administrative Assistant.
• Supports graduate admissions and student administration, including application processing, applicant communications, interview scheduling, admission and onboarding materials, student records, and related documentation.
• Assists with graduate student administrative processes, including fellowships and stipends, fee remissions, academic milestone tracking, annual reviews, graduation requirements, and other student paperwork.
• Provides logistical and administrative support for departmental activities, including scheduling rooms and meetings, maintaining calendars, assisting with course and exam scheduling, and coordinating department events, recruitment activities, and gatherings.
• Maintains departmental and graduate program files, spreadsheets, records, and tracking systems and assists with collecting, organizing, and verifying information for APA accreditation and other reporting needs.
• Responds to routine inquiries from applicants, students, faculty, staff, and visitors and refers questions requiring policy interpretation, decision‑making, or additional assistance to the primary Administrative Assistant or other appropriate staff member.
• Assists the primary Administrative Assistant and other departmental staff with additional administrative tasks and special projects as assigned, exercising confidentiality, professionalism, tact, and diplomacy.

Skills

Proficient communication skills

Education

High school diploma or equivalent

Job description

PSYCHOLOGY (IN-PSY-IUINA)

Indiana University (IU) Indianapolis School of Science is a vital part of Indiana's life, health, and technology industries and allows for unparalleled research and collaboration. We are home to 8 departments and programs representing many different aspects of the science world. Our faculty and staff are committed to excellence in teaching, research, and service.

Our faculty engage in cutting-edge research in a wide variety of fields, including biochemistry and molecular biology, clinical psychology, forensic science, pure and applied math, and more.

We pride ourselves on our interdisciplinary approach, extensive undergraduate research opportunities, professional school placements, and service to our students. Our graduates are the life blood of an economy that needs innovative thinkers, contributing team members, and eager learners. Committed to having real impact in their work and community, our graduates emerge from the School of Science as well‑rounded scientists whose experiences have prepared them to solve the problems of the future.

The Department of Psychology at Indiana University Indianapolis seeks a detail‑oriented and service‑focused individual to provide administrative support to the Department.

Department‑Specific Responsibilities

• Provides administrative support for departmental and graduate program operations under the direction of the primary Administrative Assistant, completing assigned tasks and assisting with recurring administrative processes and deadlines.
• Supports graduate admissions and student administration, including application processing, applicant communications, interview scheduling, admission and onboarding materials, student records, and related documentation.
• Assists with graduate student administrative processes, including fellowships and stipends, fee remissions, academic milestone tracking, annual reviews, graduation requirements, and other student paperwork.
• Provides logistical and administrative support for departmental activities, including scheduling rooms and meetings, maintaining calendars, assisting with course and exam scheduling, and coordinating department events, recruitment activities, and gatherings.
• Maintains departmental and graduate program files, spreadsheets, records, and tracking systems and assists with collecting, organizing, and verifying information for APA accreditation and other reporting needs.
• Responds to routine inquiries from applicants, students, faculty, staff, and visitors and refers questions requiring policy interpretation, decision‑making, or additional assistance to the primary Administrative Assistant or other appropriate staff member.
• Assists the primary Administrative Assistant and other departmental staff with additional administrative tasks and special projects as assigned, exercising confidentiality, professionalism, tact, and diplomacy.

Education

Required

• High school diploma or equivalent (such as HSED or GED)

Skills

Required

• Proficient communication skills

Indiana University Indianapolis

Downtown Indianapolis, Indiana

This is an in‑person position.

29 hours per week maximum.

Schedule to be determined based on departmental needs and candidate availability.

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU‑sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Request Support

Telephone: [phone]