Part-Time Admin Assistant — Mission-Driven Office Support

STELLHER HUMAN SERVICES, INC.; Bemidji (MN); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

401(k) with employer match

Paid holidays

Sick leave

Employee Assistance Program (EAP)

Mission-driven team culture

Job summary

STELLHER HUMAN SERVICES, INC. in Bemidji, MN is seeking a part-time Administrative Assistant to join our team. You will greet clients, manage a multi-line phone system, schedule appointments, process intake paperwork, and handle data entry with attention to accuracy.

In this role you will maintain client files, assist with billing reminders, HIPAA compliance, and general office duties while delivering courteous, respectful service to clients and coworkers.

Qualifications

• Education: High school diploma required; associate’s degree or vocational training preferred.
• Experience: 2+ years in an administrative role (experience with electronic health records is a plus).
• Skills: Strong customer service, organization, and knowledge of HIPAA privacy rules.

Responsibilities

• Greet clients and manage receptionist duties, including a multi-line phone system.
• Schedule appointments and process intake paperwork.
• Collect payments and send reminders.
• Perform data entry and maintain accurate client files.
• Handle general office duties like filing, scanning, faxing, and correspondence.
• Process outgoing mail and keep common areas organized.
• Ensure HIPAA compliance and data privacy.
• Support clients and coworkers with dignity and respect.
• Jump in on other duties as needed to keep the office flowing.

Skills

Customer service

Interpersonal skills

Organizational skills

HIPAA privacy rules

Independent work

Team collaboration

Clerical systems

Education

High school diploma

Associate’s degree or vocational training preferred

Tools

Microsoft Office Suite

Job description

STELLHER HUMAN SERVICES, INC. in Bemidji, MN is seeking a part-time Administrative Assistant to join our team. You will greet clients, manage a multi-line phone system, schedule appointments, process intake paperwork, and handle data entry with attention to accuracy.

In this role you will maintain client files, assist with billing reminders, HIPAA compliance, and general office duties while delivering courteous, respectful service to clients and coworkers.