Administrative Assistant - Part-time

STELLHER HUMAN SERVICES INC; Bemidji (MN); On-site; USD 36,000 - 48,000; Part time

Benefits offered by this job

401(k) with employer match

Paid holidays

Sick leave

Employee Assistance Program (EAP)

Supportive, mission-driven team

Job summary

Stellher Human Services Inc. is seeking a part-time Administrative Assistant to join a welcoming, mission-driven team.

The role focuses on maintaining efficient daily office operations, greeting clients, and supporting HIPAA compliance while delivering high-quality customer service and organized administrative support. The ideal candidate has strong communication and Microsoft Office skills, 2+ years in an administrative role, and a detail-oriented mindset.

Qualifications

• High school diploma required; associates preferred.
• 2+ years in an administrative role
• Experience with electronic health records is a plus
• Strong customer service and interpersonal skills
• Proficient in Microsoft Office
• Excellent organizational skills and attention to detail
• Knowledge of HIPAA privacy rules
• Ability to work independently and in a team
• Familiarity with clerical systems like filing and recordkeeping

Responsibilities

• Greet clients and perform receptionist duties including a multi-line phone system
• Schedule appointments and process intake paperwork
• Collect payments and send reminders
• Perform data entry and manage client files for accuracy
• Handle general office duties like filing, scanning, and faxing
• Process outgoing mail and keep common areas organized
• Ensure HIPAA compliance and data privacy requirements
• Support clients and coworkers with dignity and respect
• Assist with other duties to keep the office running smoothly

Skills

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

EHR systems

Filing systems

Job description

Description

Join Our Team as an Administrative Assistant

Are you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis.

Make a Difference Every Day

Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve.

At Stellher, Human Services is more than just our name—it’s who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.

Why You'll Love Working Here

• 401(k) with employer match
• Paid holidays
• Sick leave
• Employee Assistance Program (EAP)
• A supportive, mission-driven team culture

What You’ll Do

In this position, you will play an important part in creating a welcoming and supportive environment for clients while helping keep daily office operations running smoothly by:

• Greeting clients and handling receptionist duties, including a multi-line phone system
• Scheduling appointments and processing intake paperwork
• Collecting payments and sending reminders
• Performing data entry and managing client files for accuracy
• Handling general office duties like filing, scanning, faxing, and correspondence
• Processing outgoing mail and keeping common areas organized
• Ensuring compliance with HIPAA, mandated reporting, and data privacy regulations
• Supporting both clients and coworkers with dignity and respect
• Jumping in on other duties as needed to keep the office flowing

Requirements

What We’re Looking For

• Education: High school diploma required; associate’s degree or vocational training preferred
• Experience: 2+ years in an administrative role (experience with electronic health records is a plus)
• Skills:
• Strong customer service and interpersonal skills
• Proficiency in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Knowledge of HIPAA privacy rules
• Ability to work independently and as part of a team
• Other: Familiarity with clerical systems such as filing and recordkeeping

Physical Requirements

• Ability to sit at a desk and work on a computer for extended periods
• Ability to occasionally lift up to 15 pounds