Part-Time Administrative Assistant — Welcoming & Detail‑Oriented

STELLHER HUMAN SERVICES INC; Bemidji (MN); On-site; USD 36,000 - 48,000; Part time

Benefits offered by this job

401(k) with employer match

Paid holidays

Sick leave

Employee Assistance Program (EAP)

Supportive, mission-driven team

Job summary

Stellher Human Services Inc. is seeking a part-time Administrative Assistant to join a welcoming, mission-driven team.

The role focuses on maintaining efficient daily office operations, greeting clients, and supporting HIPAA compliance while delivering high-quality customer service and organized administrative support. The ideal candidate has strong communication and Microsoft Office skills, 2+ years in an administrative role, and a detail-oriented mindset.

Qualifications

• High school diploma required; associates preferred.
• 2+ years in an administrative role
• Experience with electronic health records is a plus
• Strong customer service and interpersonal skills
• Proficient in Microsoft Office
• Excellent organizational skills and attention to detail
• Knowledge of HIPAA privacy rules
• Ability to work independently and in a team
• Familiarity with clerical systems like filing and recordkeeping

Responsibilities

• Greet clients and perform receptionist duties including a multi-line phone system
• Schedule appointments and process intake paperwork
• Collect payments and send reminders
• Perform data entry and manage client files for accuracy
• Handle general office duties like filing, scanning, and faxing
• Process outgoing mail and keep common areas organized
• Ensure HIPAA compliance and data privacy requirements
• Support clients and coworkers with dignity and respect
• Assist with other duties to keep the office running smoothly

Skills

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

EHR systems

Filing systems

Job description

Stellher Human Services Inc. is seeking a part-time Administrative Assistant to join a welcoming, mission-driven team.

The role focuses on maintaining efficient daily office operations, greeting clients, and supporting HIPAA compliance while delivering high-quality customer service and organized administrative support. The ideal candidate has strong communication and Microsoft Office skills, 2+ years in an administrative role, and a detail-oriented mindset.