Administrative Assistant

STELLHER HUMAN SERVICES, INC.; Bemidji (MN); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

401(k) with employer match

Paid holidays

Sick leave

Employee Assistance Program (EAP)

Mission-driven team culture

Job summary

STELLHER HUMAN SERVICES, INC. in Bemidji, MN is seeking a part-time Administrative Assistant to join our team. You will greet clients, manage a multi-line phone system, schedule appointments, process intake paperwork, and handle data entry with attention to accuracy.

In this role you will maintain client files, assist with billing reminders, HIPAA compliance, and general office duties while delivering courteous, respectful service to clients and coworkers.

Qualifications

• Education: High school diploma required; associate’s degree or vocational training preferred.
• Experience: 2+ years in an administrative role (experience with electronic health records is a plus).
• Skills: Strong customer service, organization, and knowledge of HIPAA privacy rules.

Responsibilities

• Greet clients and manage receptionist duties, including a multi-line phone system.
• Schedule appointments and process intake paperwork.
• Collect payments and send reminders.
• Perform data entry and maintain accurate client files.
• Handle general office duties like filing, scanning, faxing, and correspondence.
• Process outgoing mail and keep common areas organized.
• Ensure HIPAA compliance and data privacy.
• Support clients and coworkers with dignity and respect.
• Jump in on other duties as needed to keep the office flowing.

Skills

Customer service

Interpersonal skills

Organizational skills

HIPAA privacy rules

Independent work

Team collaboration

Clerical systems

Education

High school diploma

Associate’s degree or vocational training preferred

Tools

Microsoft Office Suite

Job description

Job Duties

Are you organized, friendly, and passionate about helping others? We are looking for a dependable and detail-oriented Administrative Assistant to join our team on a part-time basis.

Make a Difference Every Day

Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school, and community-based mental health services. Working at Stellher means joining a team dedicated to making a positive and healthy difference in the lives of the clients we serve.

At Stellher, Human Services is more than just our name—it’s who we are. We believe in treating both clients and employees with dignity, respect, and compassion. Our strength comes from the unique talents and gifts of our people, and we work together to support one another and the communities we serve.

What You’ll Do

• Greeting clients and handling receptionist duties, including a multi-line phone system


• Scheduling appointments and processing intake paperwork


• Collecting payments and sending reminders


• Performing data entry and managing client files for accuracy


• Handling general office duties like filing, scanning, faxing, and correspondence


• Processing outgoing mail and keeping common areas organized


• Ensuring compliance with HIPAA, mandated reporting, and data privacy regulations


• Supporting both clients and coworkers with dignity and respect


• Jumping in on other duties as needed to keep the office flowing

Minimum Education Required

Education: High school diploma required; associate’s degree or vocational training preferred

Minimum Experience Required

What We’re Looking For

Experience: 2+ years in an administrative role (experience with electronic health records is a plus)

Skills

• Strong customer service and interpersonal skills


• Proficiency in Microsoft Office Suite


• Excellent organizational skills and attention to detail


• Knowledge of HIPAA privacy rules


• Ability to work independently and as part of a team


• Familiarity with clerical systems such as filing and recordkeeping

Shift

First (Day)

Number of Openings

1

Compensation

$17.00 - $19.00 / Hourly

Postal Code

56601

Job Type

Part Time

Place of Work

On-site

Requisition ID

51585

Job Benefits

• 401(k) with employer match


• Paid holidays


• Sick leave


• Employee Assistance Program (EAP)


• A supportive, mission-driven team culture