Part-Time Accounts Payable Specialist - 1st Shift

ADP, Inc.; La Grange (KY); On-site; USD 20,000 - 30,000; Part time

Job summary

ADP, Inc. is seeking a Part-Time Accounts Payable Clerk to support the Accounting Department by processing vendor invoices, reconciling statements, and maintaining AP records in a fast-paced manufacturing environment.

This role requires strong attention to detail, proficiency with ERP systems and Excel, and the ability to work Monday, Tuesday and Thursday 8:00am-4:00pm. We value accuracy, compliance with GAAP, and timely payments.

Qualifications

• Requires drug screening.
• 2+ years of accounting experience; manufacturing experience preferred.
• Familiarity with ERP systems (e.g., QuickBooks, JobBoss, NetSuite, Epicor).
• Proficiency in Microsoft Excel.
• Knowledge of GAAP.
• Strong attention to detail and ability to meet deadlines.
• Understanding of ISO 9001 fundamentals.
• Solid communication skills at all organizational levels.
• Speak, read, and write English.

Responsibilities

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders, packing slips/receiving documentation, and other supporting records.
• Verify appropriate approvals have been obtained prior to processing invoices for payment.
• Research and resolve invoice discrepancies, pricing differences, duplicate invoices, and missing documentation.
• Communicate with Purchasing, Receiving, and other departments regarding invoice or purchase order discrepancies.
• Reconcile vendor statements and investigate outstanding or missing invoices and credits.
• Maintain accurate vendor account information and accounts payable records.
• Assist with preparation of weekly vendor payment runs, including ACH and check payments.
• Apply vendor credits and ensure credit memos are properly recorded.
• Respond professionally to vendor inquiries regarding invoice and payment status.
• Maintain organized electronic and/or paper documentation supporting accounts payable transactions.
• Assist with month-end accounts payable activities, including identifying outstanding invoices and reconciling accounts as requested.
• Assist with researching historical invoices and payment information.
• Support proper expense and general ledger coding of invoices.
• Assist with new vendor setup and maintenance of vendor documentation, including W-9 forms.
• Assist with annual 1099 preparation and vendor information verification.
• Maintain confidentiality of company, vendor, employee, and financial information.
• Provide general administrative and accounting support as needed.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Problem solving

Communication skills

English proficiency

Self-motivation

Time management

Adaptability

Education

High School Diploma or equivalent

Associate or Bachelor's degree in accounting or Finance

Tools

QuickBooks

JobBoss

NetSuite

Epicor

Microsoft Excel

Job description

ADP, Inc. is seeking a Part-Time Accounts Payable Clerk to support the Accounting Department by processing vendor invoices, reconciling statements, and maintaining AP records in a fast-paced manufacturing environment.

This role requires strong attention to detail, proficiency with ERP systems and Excel, and the ability to work Monday, Tuesday and Thursday 8:00am-4:00pm. We value accuracy, compliance with GAAP, and timely payments.