On-Site Part-Time Accounts Payable Specialist

FirstService Residential; Bushkill Township (PA); On-site; USD 30,000 - 33,000; Part time

Job summary

FirstService Residential is seeking a part-time on-site Accounts Payable Associate to ensure accuracy and efficiency in the AP department. The role supports daily AP tasks, with about 20 hours per week on-site.

Responsibilities include vendor setup, invoice matching, tax payments, and maintaining records, while upholding internal controls and accounting standards. Collaboration with the Accounting Manager is also required.

Qualifications

• High School Diploma or equivalent; Associate degree preferred.
• Experience in accounts payable processing and related bookkeeping principles.
• Familiarity with accounting software including Avid is a plus.
• High attention to detail and strong communication skills.
• Proficiency in Microsoft Office (Excel, Outlook) and Windows.

Responsibilities

• Oversee vendor setup, compliance, and maintenance; act as primary contact for vendor inquiries.
• Oversee invoice matching, approvals, and posting to general ledger accounts.
• Calculate and pay monthly PA sales and use taxes.
• Audit and process credit card bills and transactions.
• Maintain accounts payable records and documentation.
• Strengthen internal controls and ensure policy compliance.
• Assist Accounting Manager with schedules, reconciliations, and ad hoc tasks.

Skills

Accounts payable

Attention to detail

Excel & Office

Communication

Problem solving

Vendor management

Education

High school diploma

Tools

Avid

Job description

FirstService Residential is seeking a part-time on-site Accounts Payable Associate to ensure accuracy and efficiency in the AP department. The role supports daily AP tasks, with about 20 hours per week on-site.

Responsibilities include vendor setup, invoice matching, tax payments, and maintaining records, while upholding internal controls and accounting standards. Collaboration with the Accounting Manager is also required.