Accounts Payable Associate - Part Time

Jessup Manufacturing Company; McHenry (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Jessup Manufacturing Company is seeking a detail-oriented Accounts Payable professional to process invoices, expense reports, and payment requests in a timely and accurate manner.

You will support payment processing via ACH and checks, maintain organized records, and build strong vendor relationships while collaborating with Customer Support and Shipping/Receiving teams.

Qualifications

• Associate or bachelor's degree in accounting, finance, or related field preferred.
• 1–3 years of experience in Accounts Payable or related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management.

Responsibilities

• Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures.
• Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement.
• Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records.
• Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution.
• Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation.
• Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
• Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
• Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.

Skills

Attention to detail

Communication skills

Team collaboration

Professional demeanor

Interpersonal skills

MS Office (Word, Excel, PowerPoint)

Education

Accounting/Finance degree or related field

Job description

Performs daily accounting activities involving accounts payable.

RESPONSIBILITIES

• Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures.
• Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement.
• Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records.
• Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution.
• Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation.
• Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
• Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
• Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.

EDUCATION & EXPERIENCE

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
• 1–3 years of experience in Accounts Payable (AP) or a related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management

SKILLS

• Strong attention to detail with excellent problem-solving abilities.
• Effective written and verbal communication skills.
• Able to work both independently and as part of a collaborative team.
• Professional, courteous, and customer-focused when representing the company.
• Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues.
• Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.