Part-Time Accounts Payable Coordinator

Harcum College; Bryn Mawr (PA); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Limited remote options

Job summary

Harcum College in Bryn Mawr, PA is seeking a Part-Time Business Services Specialist to support accounts payable operations, including processing payment requests, reviewing invoices, and keeping accurate financial records.

The role reports to the Director of Business Services and requires a Bachelor’s degree with 3+ years of related experience, proficiency in Great Plains, and strong Excel/Word skills. Remote options are limited.

Qualifications

• Bachelor’s degree and 3+ years of experience in business, accounting, or a related field.
• Experience with Great Plains and automated payment systems is highly preferred.
• Strong working knowledge of Microsoft Office, particularly Excel and Word.
• Familiarity with integrated financial, budgeting, and accounting systems.

Responsibilities

• Process invoices through the College’s automated accounts payable system.
• Review and audit invoices for accuracy and submit them for approval.
• Reconcile vendor statements and request missing invoices.
• Maintain supporting documentation for expense reports.
• Process credit card transactions and maintain payment documentation.
• Communicate weekly cash requirements for approval.
• Maintain vendor relationships regarding procurement, tax, payments, and reconciliations.

Education

Bachelor’s degree and 3+ years of experience in business, accounting, or a related field

Tools

Great Plains

Excel

Word

Job description

Job Details: Level: Experienced, Job Location: Bryn Mawr, PA 19010, Position Type: Part Time, Education Level: 2 Year Degree, Salary Range: $25.00 - $30.00 Hourly, Job Category: Accounting, Part-Time Accounts Payable Coordinator

Harcum College | Bryn Mawr, PA

Position Summary

Reporting to the Director of Business Services, the Part-Time Business Services Specialist is responsible for supporting the College’s accounts payable operations, including processing payment requests, reviewing and analyzing invoices, and maintaining accurate financial records. This position ensures that accounting entries and documentation are complete, accurate, and compliant with established policies and procedures through routine reconciliations, audits, and periodic financial analysis.

Essential Duties and Responsibilities

• Process invoices through the College’s automated accounts payable system.
• Review and audit invoices for accuracy and submit them for approval.
• Reconcile vendor statements, request missing invoices, and make adjustments as necessary.
• Ensure appropriate supporting documentation is attached to expense reports.
• Process credit card transactions and maintain the required documentation for payment.
• Summarize upcoming payments and communicate weekly cash requirements to the Director of Business Services for approval.
• Maintain positive working relationships with vendors regarding procurement, tax matters, payments, and reconciliations.
• Respond to vendor inquiries and reconcile vendor statements.
• Ensure compliance with internal controls, policies, and procedures, including sales tax exemption requirements.
• Assist with the preparation of recurring financial reports.
• Maintain and process Form 1099 records for new and existing vendors.
• Maintain records of voided checks.
• Maintain confidentiality when handling financial information and transactions.
• Monitor lease and rental agreements, including payment terms and conditions.
• Support the renewal of insurance policies and coordinate related payment terms.
• Download utility and service invoices, including PECO, Comcast, Verizon, and other providers, and prepare them for entry into the accounts payable system.
• Perform other duties as assigned by the Director of Business Services.

Qualifications and Skills

• Bachelor’s degree and three or more years of experience in business, accounting, or a related field required. An equivalent combination of education and experience may be considered.
• Experience with Great Plains and automated payment systems highly preferred.
• Strong working knowledge of Microsoft Office, particularly Excel and Word.
• Familiarity with integrated financial, budgeting, and accounting systems.

About Harcum College

Founded in 1915, Harcum College is an independent, coeducational, accredited residential college located in Bryn Mawr, Pennsylvania. The College offers associate degrees in allied health, business, and other career-focused disciplines, serving nearly 1,000 students on its accessible main campus west of Philadelphia and at regional partnership sites.

Harcum College provides quality instruction through close student-faculty collaboration, small class sizes, and individualized student support services. Online courses, certificate programs, and continuing education opportunities are also available.

Employment Details and Compensation

This is a part-time position with a schedule and weekly hours to be determined based on departmental needs. Compensation will be commensurate with the candidate’s education, experience, and agreed‑upon work schedule.

Eligible benefits and employment arrangements including limited remote options and time off will be discussed during the interview process.

Harcum College is an Equal Employment Opportunity employer.