Accounts Receivable/Payable Clerk

Young World Physical Education; Exton (PA); On-site; USD 40,000 - 50,000; Full time

Job summary

An educational institution in Exton, Pennsylvania, is seeking a full-time Accounts Receivable/Payable Clerk. This role requires the administration of accounting activities, ensuring the accuracy of financial records and timely processing of invoices and expenses, under the supervision of the Business Manager. Candidates are expected to have skills in financial report analysis, clerical operations, and demonstrate strong communication abilities. Immediate start is available with reasonable accommodation for individuals with disabilities.

Qualifications

• Completion of post-secondary coursework or degree in accounting, bookkeeping, or a related field.
• Experience and demonstrated competence in a clerical/office staff position, preferably with accounts payable/receivable experience.
• Ability to read, analyze, and interpret financial reports and governmental regulations.
• Ability to write business correspondence and compile financial data.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Excellent verbal and written communication skills.
• Knowledge of basic computer operations.
• Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114) dated within one year.

Responsibilities

• Maintain and process accounts payable system.
• Order, receive, distribute, and inventory CCS supplies.
• Process purchase orders and internal supply requests.
• Process purchase orders and internal supply requests in a timely fashion
• Assists in the month-end closing process, including but not limited to, preparing journal entries
• Updates bank spreadsheet, reconciliations, and Quickbooks files
• Process and complete bank deposits
• Process vendor payments

Skills

Clerical/office staff experience

Excellent verbal and written communication skills

Ability to read and analyze financial reports

Basic computer operations

Microsoft Excel

Education

Post-secondary coursework or degree in accounting

Tools

QuickBooks

Job description

Accounts Receivable/Payable Clerk

Collegium Charter School Administrative Offices - Exton, Pennsylvania (Open in Google Maps)

This job is also posted in Collegium Charter School.

Job Details

• Job ID: 4969116
• Application Deadline: Posted until filled
• Posted: Feb 04, 2025 12:00 AM (UTC)
• Starting Date: Immediately

Job Description

Title: Business Office Support Specialist
Reports To: Business Manager
Employee Type: Full-Time, 12 Months, Hourly, Non-Exempt

Summary:

Under the direct supervision of the Business Manager, to administer CCS accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices and the timely processing, submission, and payment of invoices and expenses in accordance with CCS policies and practices as well as applicable laws and regulations.

Job Responsibilities

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the employee in this position. The employee will be required to perform other duties requested by the supervisor and/or school administrator.

• Maintains and processes accounts payable system
• Maintains and processes all receiving records and reconciles with invoices
• Order, receive, distribute, and inventory all CCS supplies, materials, and equipment
• Process purchase orders and internal supply requests in a timely fashion
• Assists in the month-end closing process, including but not limited to, preparing journal entries
• Updates bank spreadsheet, reconciliations, and Quickbooks files
• Process and complete bank deposits
• Process vendor payments
• Promotes good citizenship through actions as a role model
• Conducts himself or herself according to professional, ethical principles that reflect favorably upon the individual and the school
• Maintains the highest level of confidentiality pertaining to employee records, financial information, and students’ records
• Assumes other responsibilities assigned by supervisor and/or school administrator
• Abides by the CCS Employee Manual, CCS policies and procedures, and the PA Code of Professional Conduct for Educators

Qualifications

• Prefer completion of post-secondary coursework or degree in accounting, bookkeeping, or a related field
• Experience and demonstrated competence in a clerical/office staff position, preferable with account payable/receivable experience
• Ability to read, analyze, and interpret financial reports and governmental regulations
• Ability to write business correspondence, reports, and compile financial data
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Excellent verbal and written communication skills
• Knowledge of basic computer operations
• Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
• Meets criteria for employment in a PA Public School

Work Environment and Physical Demands

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods of time
• Ability to bend, stoop, climb stairs, and reach overhead
• Ability to occasionally lift and/or move up to 25 pounds
• Noise level in the work environment is usually mild to moderate depending on the specific site

Position Type: Full-time

Job Requirements

Contact Information

• Devyn Espedal
• 435 Creamery Way
• Suite #300
• Exton, Pennsylvania 19341
• Phone: [phone]
• Email: [e-mail]