Accounts Payable Coordinator

PA Cyber; Northern (KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

PA Cyber is seeking an Accounts Payable Clerk to oversee and maintain accounts payable and record-keeping processes and assist the administration with daily Business Office operations.

The ideal candidate has a high school diploma, 3–5 years of relevant experience, strong communication and organizational skills, and proficiency with MS Office and school accounting software (CSIU). This on-site role reports to the Director of Business Services.

Qualifications

• High school diploma or GED required.
• Degree in accounting, business, or related field preferred.
• 3–5 years relevant experience.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Experience with school accounting software (CSIU) preferred.
• Experience with MS Office applications: Outlook, Excel, and Word.
• Clearances: Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and FBI Clearance.

Responsibilities

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines.
• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization.
• Print accounts payable reports and maintain accounts payable files including filing of payments.
• Maintain and process employee tuition reimbursements in accordance with established policies.
• Prepare analysis of accounts as required.
• Identify and resolve problems in a timely manner; gather and analyze information; develop alternatives.
• Respond promptly to customer needs and requests for service and assistance.
• Balance team and individual responsibilities.
• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values.

Skills

Attention to detail

Communication

Organizational skills

Time management

MS Office

Education

High school diploma or GED

Degree in accounting, business, or related field preferred

Tools

CSIU

Outlook

Excel

Word

Job description

REPORTS TO: Director of Business Services

JOB GOAL: Responsible for oversight and maintenance of all accounts payable and record keeping processes. Assist administration with the daily operations of the Business Office.

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• Degree in accounting, business, or related field preferred
• Three to five years relevant experience and/or training
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills
• Experience with school accounting software (CSIU) preferred
• Experience with MS Office applications; Outlook, Excel, and Word
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines
• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization
• Print accounts payable reports and maintain accounts payable files including filing of payments
• Maintain and process employee tuition reimbursements in accordance with established policies
• Prepare analysis of accounts as required
• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations
• Respond promptly to customer needs and respond to requests for service and assistance
• Compile and upload payment details to bank for Positive Pay submission
• Monitor and verify accounts payable related checking account positive pay activity
• Train personnel in Business Office procedures and internal controls as necessary
• Balance team and individual responsibilities
• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values
• Display willingness to make decisions; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions
• Prioritize planned work activities; use time efficiently
• Adapt to changes in the work environment
• Consistently arrive at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time
• Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan
• Perform any additional duties deemed necessary by the Director of Business Services or the CFO