Part Time Accounts Payable Admin

Beacon Hill Staffing Group, LLC; Chelsea (MA); On-site; USD 26,000 - 30,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a part-time Accounts Payable Clerk for a Chelsea, MA property management company. Compensation is $20/hour for approximately 25 hours per week, with a temp-to-perm path and in-office work 3–4 days weekly. Availability on Thursdays and Fridays for invoice batching and check processing is required.

The role suits detail-oriented professionals who enjoy accounting support and working independently in a small office environment.

Qualifications

• Detail-oriented with ability to identify discrepancies.
• Knowledge of accrual-based accounting principles.
• Data entry experience, familiarity with accounting software (Yardi preferred).
• Accounting, Finance, or related educational background preferred.
• Ability to work independently and manage a structured workflow.
• Professional communication skills, particularly when working with vendors.
• Strong organizational skills and willingness to learn.
• Comfortable in a small-team environment.
• Confidence handling vendor outreach and problem resolution.

Responsibilities

• Process accounts payable invoices using Yardi.
• Review invoices for accuracy, property assignment, vendor insurance compliance, and GL coding.
• Spot-check invoices before management approval.
• Open mail and enter invoices into the system.
• Identify and resolve invoice discrepancies, duplicates, and corrections.
• Process and post check payments.
• Communicate with vendors regarding billing issues, insurance requirements, and discrepancies.
• Manage W-9 documentation and assist with workers' compensation administration.
• Support audits by compiling financial records and documentation.
• Review utility invoices for sales tax discrepancies.
• Investigate billing concerns and work with vendors to resolve issues.
• Assist with additional accounting and administrative tasks as needed.

Skills

Attention to detail

Accrual accounting

Data entry

Yardi

Independent work

Vendor communication

Organizational skills

Small-team environment

Problem resolution

Education

Accounting/Finance degree preferred

Tools

Yardi software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This part-time Accounts Payable Clerk opportunity offers $20/hour for approximately 25 hours per week in Chelsea, MA with a property management company. The position is temp-to-perm, works 3-4 days per week in-office, and requires availability on Thursdays and Fridays for invoice batching and check processing. This role is ideal for a detail-oriented professional who enjoys accounting support and working independently in a small office environment.

Key Responsibilities

• Process accounts payable invoices using Yardi
• Review invoices for accuracy, property assignment, vendor insurance compliance, and GL coding
• Spot-check invoices before management approval
• Open mail and enter invoices into the system
• Identify and resolve invoice discrepancies, duplicates, and corrections
• Process and post check payments
• Communicate with vendors regarding billing issues, insurance requirements, and discrepancies
• Manage W-9 documentation and assist with workers' compensation administration
• Support audits by compiling financial records and documentation
• Review utility invoices for sales tax discrepancies
• Investigate billing concerns and work with vendors to resolve issues
• Assist with additional accounting and administrative tasks as needed

Qualifications

• Strong attention to detail and ability to identify discrepancies
• Knowledge of accrual-based accounting principles
• Data entry experience and familiarity with accounting software (Yardi preferred)
• Accounting, Finance, or related educational background preferred
• Ability to work independently and manage a structured workflow
• Professional communication skills, particularly when working with vendors
• Strong organizational skills and willingness to learn
• Comfortable in a small-team environment
• Confidence handling vendor outreach and problem resolution

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)