Part Time - Academic Affairs - Administrative Support Assistant

Penn State University; Pennsylvania; Hybrid; USD 21,000 - 30,000; Part time

Job summary

Penn State Mont Alto is seeking a part-time Administrative Support Assistant for the Office of Academic Affairs. You will handle inquiries from students, faculty and staff, communicate information, and maintain calendars while coordinating events and other administrative tasks.

The role requires proficiency with Microsoft Office Suite; familiarity with SAP Concur and Workday is preferred. On-campus scheduling is Monday–Friday during onboarding, with a potential limited hybrid arrangement, and

Qualifications

• Proficiency with Microsoft Office Suite is required.
• SAP Concur and Workday familiarity preferred.

Responsibilities

• Serve as contact person for Academic Affairs. Assists in handling inquiries from students, faculty and staff.
• Maintain the DAA’s calendar and prepare correspondence.
• Assist with expense reports and purchasing, processing requests, placing orders and tracking orders.
• Oversee online SEEQ process for campus and serve as SEEQ representative.
• Collect FARs and prepare materials for faculty evaluations; coordinate and maintain peer and student evaluations.
• Assist with compensation calculations and Workday processing for faculty before sending to Finance for review.
• Assist in planning and coordination of campus events, meetings and catering.
• Assist with preparation of special projects, reports, surveys, and directories.
• Assist with the Promotion dossier preparation.
• Other duties as assigned.

Skills

Microsoft Office Suite

Tools

SAP Concur

Workday

Job description

## Part Time - Academic Affairs - Administrative Support AssistantApplylocations: Penn State Mont Altotime type: Part timeposted on: Posted Yesterdayjob requisition id: REQ\_0000081129# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.** **JOB DESCRIPTION AND POSITION REQUIREMENTS**Penn State Mont Alto is seeking a part-time administrative support assistant for the Office of Academic Affairs.In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you will act as the liaison with various academic and administrative offices, deans, department and division heads and University College associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events, conferences, and completing other administrative functions as required. Some of the duties are to be completed in collaboration with another part-time assistant in the office.# Job Duties* Serve as contact person for Academic Affairs. Assist in handling inquiries from students, faculty and staff.* Maintain DAA’s (Director of Academic Affairs) calendar and prepare correspondence.* Assist with expense reports and purchasing which includes processing requests, placing orders and tracking orders.* Oversee online SEEQ (Student Educational Experience Questionnaire) process for campus. Serve as SEEQ representative for the campus.* Collect FARs (Faculty Activity Reports) and prepare materials for faculty evaluations. Coordinate and maintain ongoing peer evaluation records and student evaluations of faculty processes.* Assist with compensation calculations and Workday processing for faculty before sending to Finance for review.* Assist in the planning and coordination of campus events, meetings and gatherings which include scheduling, reservations, catering, etc.* Assist with preparation of special projects, reports, surveys, and directories.* Assist with the Promotion process by working with faculty and DAA to assemble confidential and complex dossiers for review.* Other duties as assigned.Proficiency with Microsoft Office Suite is required and familiarity with SAP Concur and Workday are preferred.The opening is scheduled to work up to 20 hours per week. During the onboarding and training period, this position is expected to work on campus **Monday through Friday**. Upon completion, this role may be eligible for a limited hybrid work arrangement.This role is anticipated to continue through **June 30, 2027**, in alignment with the campus's planned transition and closure timeline.