Parole Board Operations Specialist

State of West Virginia; Charleston (WV); On-site; USD 32,000 - 45,000; Full time

Job summary

State of West Virginia is seeking a detailed Federal-style clerical professional to update offender parole information in the Offender Information System (OIS) and manage parole hearing data, notices, and communications.

You will compile interview lists, contact RECs, and send important letters to courts and victims, while supporting document uploads and potential revocation hearings as needed.

Qualifications

• Graduation from a standard high school or the equivalent.
• Two (2) years of full-time or equivalent part-time paid experience performing routine office work or customer-facing roles.
• Substitution: College hours, related business school, or vocational training may substitute for the required experience.
• All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at [e-mail].

Responsibilities

• Update information related to offenders’ parole statuses in the Offender Information System (OIS).
• Update parole hearing information, including parole eligibility date (PED) in OIS.
• Compile, distribute and update official parole interview lists to assigned facilities by specified time frames.
• Serve as agency contact to re-entry coordinators (REC) for assigned facilities.
• Prepare and mail offender parole hearing notices; sentiment letters to court officials and victims prior to hearings; mail parole outcomes to victims and court officials prior to hearings.
• Upload board documents into OIS and shared drive.
• May manage parole revocation hearings or parole discharge as needed.
• Answer phones, screen and forward calls; provide information on public questions about offenders and Parole Board operations.
• Perform basic mathematical calculations to determine PED dates; extrapolate information from court documents to process files.

Job description

State of West Virginia is seeking a detailed Federal-style clerical professional to update offender parole information in the Offender Information System (OIS) and manage parole hearing data, notices, and communications.

You will compile interview lists, contact RECs, and send important letters to courts and victims, while supporting document uploads and potential revocation hearings as needed.