Parks & Recreation Administrative Specialist

Blacksburg, Town of (VA); Blacksburg (VA); On-site; USD 41,000 - 43,000; Full time

Job summary

Town of Blacksburg Parks and Recreation Department is seeking an Administrative Support worker to assist department staff. You will handle incoming calls and visitors, maintain confidential records, and perform general office tasks under limited supervision.

Responsibilities include processing activity registrations, managing rosters, handling payments, coordinating shelter and field rentals, assisting with minutes, and keeping information current on the website and social media.

Qualifications

• High school diploma or GED required.
• Certified notary or able to become certified within six months of hire.
• Experience in a customer service-oriented environment.
• Proficient with Microsoft Office and standard office equipment.
• Ability to work independently and handle multiple tasks.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate filing and records.

Responsibilities

• Serve as the main contact for public interactions with the Parks and Recreation Administrative Office.
• Answers calls and assists customers contacting the Parks and Recreation Office.
• Provides professional and courteous customer service to employees and the public in person and by phone.
• Create and manage recreation activity listings and rosters.
• Act as the primary point of contact for activity registrations.
• Assist with administrative elements of recreation activities including payments and waivers.
• Act as the primary point of contact for park shelter and field rentals.
• Support staff and Recreation Advisory Board meetings with presentations and minutes.
• Help manage physical and digital records and assist data entry into databases.
• Coordinate with the Community Relations Office to keep information current on the website and social media.
• Assist with office operations such as daily mail runs and inventory management.
• Provide general administrative support to the Parks and Recreation Department.

Skills

Customer service

Microsoft Office

Office procedures

Independent work

Multitasking

Attention to detail

Filing and records

Education

High school diploma or GED

Notary certification within six months

Job description

Town of Blacksburg Parks and Recreation Department is seeking an Administrative Support worker to assist department staff. You will handle incoming calls and visitors, maintain confidential records, and perform general office tasks under limited supervision.

Responsibilities include processing activity registrations, managing rosters, handling payments, coordinating shelter and field rentals, assisting with minutes, and keeping information current on the website and social media.