Parks Department Administrative Specialist - Scheduling & Records

Bloomingdale Business Connections; Bloomingdale (IL); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Employee assistance plan

Paid time off

Pension plan

Free fitness center and water park

Job summary

Bloomingdale Park District is seeking a Parks Department Office Assistant – Full Time to support the Director of Parks and Planning. The role covers administrative duties, budget tracking, scheduling, and coordination with residents, vendors, and staff.

Ideal candidates have at least three years in office administration, strong MS Office skills, and the ability to manage multiple priorities in a busy public agency setting.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of office administration experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Strong organizational and communication skills.
• Ability to work independently and in a team.
• Background check, drug screening and health screening required.

Responsibilities

• Coordinate daily administrative operations of the Parks Department office.
• Process invoices, billing documentation, and accounts payable.
• Manage shelter, pavilion, and outdoor field rentals.
• Maintain contracts, records, and filing systems.
• Respond to resident inquiries and coordinate with staff.
• Use Incode and RecTrac for accounting and registrations.

Skills

MS Office

Outlook

Word

Excel

Communication

Education

High school diploma

Tools

Incode

RecTrac

Job description

Bloomingdale Park District is seeking a Parks Department Office Assistant – Full Time to support the Director of Parks and Planning. The role covers administrative duties, budget tracking, scheduling, and coordination with residents, vendors, and staff.

Ideal candidates have at least three years in office administration, strong MS Office skills, and the ability to manage multiple priorities in a busy public agency setting.