Administrative Assistant (Part-Time)

Village of Bloomingdale; Bloomingdale (IL); On-site; USD 35,000 - 54,000; Part time

Benefits offered by this job

Paid time off

IMRF pension program

Job summary

The Village of Bloomingdale in Illinois is seeking a part-time Administrative Assistant in the Building and Zoning Division to support clerical functions and provide frontline customer service to residents and businesses. The role reports to the Building Commissioner and is eligible for PTO and IMRF pension participation.

The ideal candidate will hold a high school diploma or equivalent with bookkeeping training, at least two years of clerical experience, strong attention to detail, and the

Qualifications

• High school diploma or equivalent with vocational/technical training in bookkeeping.
• Two years of clerical experience.
• Excellent attention to detail and strong customer service skills.
• Ability to learn and use new software systems.

Responsibilities

• Answer and direct telephone calls; provide general information; take and relay messages; respond to and resolve complaints.
• Prepare and type routine and non-routine documents, correspondence, and reports; organize information as needed.
• Assist with and monitor Division/Department programs and projects; track activities, deadlines, and deliverables.
• Maintain and update Division/Department data in various online systems and databases.
• Maintain files and records per policies; process retention and destruction workflows.

Skills

Customer service

Attention to detail

Data analysis

Software adaptability

Education

High school diploma with bookkeeping training

Tools

Bookkeeping software

Job description

Village of BloomingdaleAdministrative Assistant

Location: Village of Bloomingdale

Department: Building and Zoning

Job Status: Part-Time (up to 30 hours per week)

Pay Range: $25.57-39.10 per hour

The Village of Bloomingdale is seeking qualified candidates for one (1) part-time Administrative Assistant position in the Building and Zoning Division, which is a division of the Community and Economic Development Department. The Administrative Assistant performs a variety of clerical, administrative, and front desk functions and provides customer service to residents, businesses, and the general public. Work is performed under the direction of the Building Commissioner.

This is a part-time, non-exempt position eligible for paid time off and participation in the Illinois Municipal Retirement Fund (IMRF) pension program.

Essential Duties and Responsibilities

The following duties are typical of the position and are intended to illustrate the general nature and level of work performed. They are not intended to be an exhaustive or all-inclusive list of responsibilities. Other duties and responsibilities may be assigned as needed.

• Answer and direct telephone calls; provide general information; take and relay messages; and respond to and resolve complaints.
• Prepare and type a variety of routine and non-routine documents, correspondence, and reports; compile and organize information as needed.
• Assist with and monitor Division/Department programs and projects, including tracking activities, deadlines, and deliverables; prepare status reports as requested.
• Maintain and update Division/Department data in various online systems, databases, and other electronic and paper-based platforms.
• Maintain Division/Department files and records in accordance with applicable policies and procedures, including processing records for retention and destruction.
• Research, gather, and compile information; coordinate responses to Freedom of Information Act (FOIA) requests and provide responsive public records in accordance with applicable requirements.

Minimum Qualifications

• This position requires a high school diploma or equivalent with vocational/technical training in bookkeeping or a related field with two years of clerical experience, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• The successful candidate must possess excellent attention to detail, the ability to perform basic data analysis, strong customer service skills, and the ability to learn and use new software systems.

The Village of Bloomingdale is an Equal Opportunity Employer