Park Office & Administration Supervisor

Commonwealth of VA Careers; Winchester (VA); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Paid leave

Public holidays (13+)

Health insurance

Retirement plans (401a, 457)

PSLF employer

Job summary

Commonwealth of VA Careers at Sky Meadows State Park is seeking an Office Manager to oversee administrative and financial functions essential for park operations. The role covers budgeting, payroll, procurement, HR for wage staff, records management, and serving as the primary liaison with central offices.

You will supervise wage employees, manage reservations and concessions, and help implement standards aligned with park priorities.

Qualifications

• Experience in customer service and/or public relations involving diverse audiences.
• Experience operating office equipment and computer systems including Microsoft Office, Canva, printers, copiers, and calculators.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience including training, scheduling, and performance management.
• Strong interpersonal skills to communicate with diverse audiences.
• Ability to manage multiple tasks, priorities and deadlines in a fast-paced administrative environment.
• Ability to interpret and apply policies related to programs such as special use permits.
• A valid driver's license is required.

Responsibilities

• Oversee all financial operations including budget development and monitoring, AP/AR, revenue collection and deposit, payroll processing, and compliance with cash management procedures.
• Manage procurement and inventory for park goods and office supplies using eVA and Cardinal platforms with proper documentation.
• Coordinate HR functions for wage employees including onboarding, scheduling, training, supervision, payroll certification, and end-of-season paperwork.
• Maintain administrative records, project tracking, reporting, and correspondence per agency/state requirements.
• Serve as liaison between the park and central administrative offices, ensuring policy compliance.
• Provide customer service and information to the public, coordinate reservations and special use permits, and manage park concessions including POS and merchandise inventory.
• Develop and implement administrative standards aligned with park priorities and participate in meetings/trainings.
• Supervise and train office and contact station wage staff and coordinate their schedules.
• Work with independence daily under park manager supervision.

Skills

Customer service

Office equipment & computer systems

Cash management & retail

Procurement & contracts

Supervisory experience

Interpersonal communication

Multitasking & deadline management

Policy interpretation & application

Valid driver’s license

Tools

Microsoft Office

Excel

Canva

eVA & Cardinal Procurement platforms

Job description

Commonwealth of VA Careers at Sky Meadows State Park is seeking an Office Manager to oversee administrative and financial functions essential for park operations. The role covers budgeting, payroll, procurement, HR for wage staff, records management, and serving as the primary liaison with central offices.

You will supervise wage employees, manage reservations and concessions, and help implement standards aligned with park priorities.