Office Manager - Sky Meadows State Park

Commonwealth of VA Careers; Winchester (VA); On-site; USD 49,000 - 69,000; Full time

Benefits offered by this job

Paid leave

Public holidays (13+)

Health insurance

Retirement plans (401a, 457)

PSLF employer

Job summary

Commonwealth of VA Careers at Sky Meadows State Park is seeking an Office Manager to oversee administrative and financial functions essential for park operations. The role covers budgeting, payroll, procurement, HR for wage staff, records management, and serving as the primary liaison with central offices.

You will supervise wage employees, manage reservations and concessions, and help implement standards aligned with park priorities.

Qualifications

• Experience in customer service and/or public relations involving diverse audiences.
• Experience operating office equipment and computer systems including Microsoft Office, Canva, printers, copiers, and calculators.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience including training, scheduling, and performance management.
• Strong interpersonal skills to communicate with diverse audiences.
• Ability to manage multiple tasks, priorities and deadlines in a fast-paced administrative environment.
• Ability to interpret and apply policies related to programs such as special use permits.
• A valid driver's license is required.

Responsibilities

• Oversee all financial operations including budget development and monitoring, AP/AR, revenue collection and deposit, payroll processing, and compliance with cash management procedures.
• Manage procurement and inventory for park goods and office supplies using eVA and Cardinal platforms with proper documentation.
• Coordinate HR functions for wage employees including onboarding, scheduling, training, supervision, payroll certification, and end-of-season paperwork.
• Maintain administrative records, project tracking, reporting, and correspondence per agency/state requirements.
• Serve as liaison between the park and central administrative offices, ensuring policy compliance.
• Provide customer service and information to the public, coordinate reservations and special use permits, and manage park concessions including POS and merchandise inventory.
• Develop and implement administrative standards aligned with park priorities and participate in meetings/trainings.
• Supervise and train office and contact station wage staff and coordinate their schedules.
• Work with independence daily under park manager supervision.

Skills

Customer service

Office equipment & computer systems

Cash management & retail

Procurement & contracts

Supervisory experience

Interpersonal communication

Multitasking & deadline management

Policy interpretation & application

Valid driver’s license

Tools

Microsoft Office

Excel

Canva

eVA & Cardinal Procurement platforms

Job description

Title: Office Manager - Sky Meadows State Park

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $49,000 - $69,216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location:Sky Meadows State Park

Agency Website:https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Sky Meadows State Park is accepting applications for an Office Manager.

Office Managers manage administrative and financial functions to ensure continuity of park operations. In this position, you will:

• Oversee all financial operations, including budget development and monitoring, accounts payable/receivable, revenue collection and deposit, payroll processing, and compliance with Division and state cash management procedures.
• Manage procurement and inventory for park goods, services, and office supplies using the Division’s eVA and Cardinal Procurement platforms, ensuring accurate documentation and reporting.
• Coordinate all human resource functions for wage employees, including onboarding, scheduling, training, supervision, payroll certification, and end-of-season separation paperwork.
• Maintain and manage administrative records, project tracking, reporting, and correspondence in accordance with agency and state requirements.
• Serve as the primary liaison between the park and central administrative offices, ensuring clear communication and compliance with policies and procedures.
• Provide customer service and information to the public, coordinate reservations and special use permits, and manage park-run concessions, including point-of-sale operations and merchandise inventory.
• Develop and implement administrative standards, objectives, and procedures aligned with park priorities, and participate in required meetings, trainings, and professional development activities as needed.
• Supervise and implement training for office and contact station wage employees and coordinate schedules for the same.
• Work with a high degree of independence daily with overall supervision from the park manager.

DCR is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth.

• DCR offers paid leave
• a minimum of 13 paid state holidays per year
• medical, dental, vision, and life insurance
• retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions, and VaLORS for law enforcement positions)
• is a federally recognized Public Service Loan Forgiveness (PSLF) employer

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Experience in customer service and/or public relations involving direct interaction with diverse audiences.
• Experience operating a variety of office equipment and computer systems, including Microsoft Office (Excel, Outlook, Word, Publisher), Canva, printers, copiers, and calculators.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience to include training, scheduling, and performance management.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Ability to manage multiple tasks, priorities, and deadlines effectively in a fast-paced administrative environment.
• Ability to interpret and apply policies and procedures related to programs such as special use permits.
• A valid driver's license is required.

Additional Considerations

• Familiarity with state accounting systems and procedures, procurement of goods, and financial reporting systems.
• Experience in recruitment, hiring, onboarding, training, payroll processing, and other personnel administrative functions.
• Prior experience in a state park or comparable natural resource, recreation, or tourism setting.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts, such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night before a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays only receive a 25% discount.

Minorities, individuals with disabilities, veterans, and people with National Park or Federal experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Human Resources

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.