Business Operations & Contracts Supervisor

Commonwealth of VA Careers; Virginia; Presencial; USD 58.000 - 95.000; Jornada completa

Descripción de la vacante

Commonwealth of VA Careers seeks an experienced finance administrator to supervise diverse business functions within a program area, including budgeting, procurement, and records management. You will ensure payments, maintain accounting records, and analyze financial data for accurate reporting.

The role emphasizes policy compliance, contract administration, and staff supervision to deliver services aligned with state guidelines. Collaboration across departments and vendors is essential.

Formación

• Experience using financial management and budgeting computer programs.
• Experience with Word, Excel, Access.
• Knowledge of GAAP, accounting policies, practices, procedures.
• Knowledge of budget development and monitoring.
• Knowledge of supervisory principles, practices to include performance management and discipline.

Responsabilidades

• Supervise a variety of business functions for assigned program area to include budget development and monitoring, financial and account management, records management, procurement, administrative activities or project tracking and reporting.
• Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.
• Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.
• Business Practices and Policy: Ensure best practices are applied to work activities and comply with established policies, procedures and guidelines.
• Contract Administration: Process, verify and track assigned contracts. Analyze contract documents to ensure services are delivered in accordance with contract terms, conditions, policies and procedures. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
• Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
• Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Records Management: Organize and maintain records for assigned program area per established retention schedules and policies.
• Supervision: Provide supervision to staff. Provide work assignments, deadlines and feedback.

Conocimientos

Budgeting

Accounting

Procurement

Contract admin

Supervisory

Data analysis

Communication

Educación

Bachelor's in Accounting

Herramientas

Cardinal system

Microsoft Office

Descripción del empleo

Commonwealth of VA Careers seeks an experienced finance administrator to supervise diverse business functions within a program area, including budgeting, procurement, and records management. You will ensure payments, maintain accounting records, and analyze financial data for accurate reporting.

The role emphasizes policy compliance, contract administration, and staff supervision to deliver services aligned with state guidelines. Collaboration across departments and vendors is essential.