Parish Operations Assistant

dor; City of Geneva, Northern (NY, KY); Hybrid; USD 33,000 - 37,000; Full time

Job summary

Our Lady of Peace Parish in New York is seeking an Administrative Assistant to support the Pastor, Finance Director and staff. The role handles daily office operations, parish records, scheduling, and front-desk duties.

The position requires confidentiality, strong communication, and proficiency with Microsoft Office. 35 hours weekly, 8:00am–3:30pm, starting wage $18.00–$20.00 per hour.

Qualifications

• High School graduate or equivalent. Good communication skills.
• Secretarial experience. Typing and word processing experience.
• Proficiency in Microsoft Office applications required.
• Ability to relate well with people by phone or in person.
• Ability to honor and maintain confidentiality.
• General knowledge of the Catholic Church, Catholic Sacraments, Catholic rites and liturgies.

Responsibilities

• Open and secure the parish office each day, ensuring doors, lights, equipment, and office machines are properly managed.
• Serve as the primary point of contact for incoming telephone calls, visitors, parishioners, vendors, and ministry-related inquiries.
• Provide information and appropriately direct questions regarding parish ministries, programs, events, and activities.
• Maintain the parish calendar and coordinate scheduling and use of parish facilities by ministries and organizations.
• Coordinate room reservations, keys, room setups, and work orders as needed.
• Communicate with office equipment and service vendors to maintain proper operation of office equipment.
• Manage incoming and outgoing mail, postage, bulk mailings, and related services.
• Properly receive and secure incoming checks according to parish procedures.
• Monitor and order office supplies and maintain appropriate inventory levels.
• Train and support volunteers and staff regarding office procedures, equipment, database use, and parish protocols.

Skills

Excellent communication

Confidentiality

Customer service

Education

High School diploma or equivalent

Typing and word processing experience

Tools

Microsoft Office

Job description

Our Lady of Peace Parish in New York is seeking an Administrative Assistant to support the Pastor, Finance Director and staff. The role handles daily office operations, parish records, scheduling, and front-desk duties.

The position requires confidentiality, strong communication, and proficiency with Microsoft Office. 35 hours weekly, 8:00am–3:30pm, starting wage $18.00–$20.00 per hour.