Parish Office Coordinator - Part Time, Records & Scheduling

Ultipro; Elk Grove Village (IL); On-site; USD 22,000 - 36,000; Part time

Job summary

Our Lady of the Blessed Sacrament Parish in Elk Grove Village seeks two part-time Parish Secretaries to support daily administrative operations and foster a hospitable, faith-filled environment for parishioners, visitors, and staff.

These roles require strong organization, excellent communication, and a service-oriented approach aligned with parish life. The positions involve handling phones, emails, scheduling, records, and clerical tasks with discretion and professionalism.

Qualifications

• Strong organizational and communication skills are required.
• Friendly, service-oriented approach aligned with parish hospitality.
• Ability to manage multiple tasks and priorities.
• Understanding of Catholic parish life and respect for Catholic teachings.

Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers.
• Manage front office operations, including phones, email, and general inquiries.
• Maintain parish records, sacramental documentation, and databases.
• Coordinate Mass intentions, calendars, and scheduling.
• Support clergy and staff with administrative needs.
• Maintain confidentiality and professionalism in all parish matters.
• Assist with liturgical and seasonal administrative tasks as needed.

Skills

Organizational skills

Communication skills

Service-oriented mindset

Multitasking

Parish office experience

Tools

MS Office

Job description

Our Lady of the Blessed Sacrament Parish in Elk Grove Village seeks two part-time Parish Secretaries to support daily administrative operations and foster a hospitable, faith-filled environment for parishioners, visitors, and staff.

These roles require strong organization, excellent communication, and a service-oriented approach aligned with parish life. The positions involve handling phones, emails, scheduling, records, and clerical tasks with discretion and professionalism.