Parish Front-Office & Events Coordinator (Weekend Availability)

Diocese of Venice, Inc.; Venice (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

Diocese of Venice, Inc. seeks an Administrative Assistant to provide front-office support at Epiphany Cathedral Church in Venice, FL. You will greet visitors, manage calls, assist with events, and support parish operations on a daily basis.

The role requires strong Microsoft Office skills, confidentiality, and the ability to handle multiple tasks in a religious community setting, including weekends and some evenings.

Qualifications

• High school diploma or equivalent.
• 3 to 5 years of experience in a similar administrative or receptionist role preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, work independently, and maintain confidentiality.
• Willingness to work weekends and occasional evenings for parish events.

Responsibilities

• Provide general administrative support using Microsoft Office Suite and parish software.
• Oversee and reconcile cash and check collections received through the front office.
• Create schedules for front-office volunteers and assign duties as needed.
• Greet and assist visitors, determine needs, and direct to appropriate staff.
• Answer incoming calls, route inquiries to staff, and update the phone system as needed.
• Retrieve and monitor daily phone messages and follow up with staff.
• Sort mail and faxes and distribute to departments or staff.
• Coordinate with staff to order office supplies and maintain an organized office.
• Coordinate funerals, weddings, and baptisms with the Liturgy Coordinator and volunteers.
• Assist with parish events, holiday services, and other activities.
• Order memorial bricks and plaques and maintain records for the Memorial Garden.
• Register, assist, and schedule adorers for the Adoration Chapel.
• Perform other duties as assigned by the Rector or Operations Manager.

Skills

Excellent communication

Strong organizational skills

Multitasking ability

Customer service mindset

Confidentiality and discretion

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Diocese of Venice, Inc. seeks an Administrative Assistant to provide front-office support at Epiphany Cathedral Church in Venice, FL. You will greet visitors, manage calls, assist with events, and support parish operations on a daily basis.

The role requires strong Microsoft Office skills, confidentiality, and the ability to handle multiple tasks in a religious community setting, including weekends and some evenings.