Administrative Assistant

Diocese of Venice, Inc.; Venice (FL); Presencial; USD 21.000 - 29.000; Jornada completa

Descripción de la vacante

Diocese of Venice, Inc. seeks an Administrative Assistant to provide front-office support at Epiphany Cathedral Church in Venice, FL. You will greet visitors, manage calls, assist with events, and support parish operations on a daily basis.

The role requires strong Microsoft Office skills, confidentiality, and the ability to handle multiple tasks in a religious community setting, including weekends and some evenings.

Formación

• High school diploma or equivalent.
• 3 to 5 years of experience in a similar administrative or receptionist role preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, work independently, and maintain confidentiality.
• Willingness to work weekends and occasional evenings for parish events.

Responsabilidades

• Provide general administrative support using Microsoft Office Suite and parish software.
• Oversee and reconcile cash and check collections received through the front office.
• Create schedules for front-office volunteers and assign duties as needed.
• Greet and assist visitors, determine needs, and direct to appropriate staff.
• Answer incoming calls, route inquiries to staff, and update the phone system as needed.
• Retrieve and monitor daily phone messages and follow up with staff.
• Sort mail and faxes and distribute to departments or staff.
• Coordinate with staff to order office supplies and maintain an organized office.
• Coordinate funerals, weddings, and baptisms with the Liturgy Coordinator and volunteers.
• Assist with parish events, holiday services, and other activities.
• Order memorial bricks and plaques and maintain records for the Memorial Garden.
• Register, assist, and schedule adorers for the Adoration Chapel.
• Perform other duties as assigned by the Rector or Operations Manager.

Conocimientos

Excellent communication

Strong organizational skills

Multitasking ability

Customer service mindset

Confidentiality and discretion

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Outlook

Word

PowerPoint

Excel

Descripción del empleo

J ob Title : Administrative Assistant, FT (35 hrs./wk.)

Reports to:Operations Manager
Location: Epiphany Cathedral Church, Venice Florida

Classification: Hourly/Nonexempt

Overview

The Administrative Assistant/Receptionist provides administrative and front-office support for Epiphany Cathedral. This position serves as a welcoming first point of contact for parishioners, visitors, volunteers, and staff while assisting with the day-to-day operations of the parish office. The Administrative Assistant/Receptionist supports various parish initiatives and works collaboratively with staff and volunteers to ensure the office operates efficiently and effectively.

Job Responsibilities

• Provide general administrative support using Microsoft Office Suite and other parish software and systems.
• Oversee and reconcile cash and check collections received through the front office.
• Create schedules for front-office volunteers and assign duties as needed.
• Greet and assist visitors, determine the nature of their needs, and direct them to the appropriate staff member.
• Answer incoming telephone calls, respond to inquiries when appropriate, and route calls to the appropriate staff member or department.
• Update the telephone system as needed, including holiday and office closure recordings.
• Retrieve and monitor daily phone messages and follow up or route messages to the appropriate staff member.
• Sort incoming mail and faxes and distribute them to the appropriate departments or staff members.
• Coordinate with staff to order office supplies and maintain an organized and well-stocked office.
• Coordinate funerals, weddings, and baptisms with the Liturgy Coordinator and volunteers, and maintain the Mass Book and related records.
• Assist with parish special events, holiday services, and other activities as assigned.
• Order memorial bricks and plaques and maintain accurate records and logs for the Memorial Garden.
• Order ministry’s name tags, collect funds and distribute once received.
• Register, assist, and schedule new adorers for the Adoration Chapel.
• Perform other duties and responsibilities as assigned by the Rector or Operations Manager.

Requirements

• High school diploma or equivalent.
• 3 to 5 years of experience in a similar administrative or receptionist position preferred.
• General knowledge and proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Effective listening skills and the ability to be responsive, courteous, and supportive when working with parishioners, volunteers, and staff.
• Ability to manage multiple tasks simultaneously, prioritize responsibilities, and work independently.
• Ability to maintain confidentiality and exercise good judgment when handling parish and administrative matters.
• Availability to work weekends and occasional evenings as needed for parish events and liturgical celebrations.