Parish Administrative Assistant – Morning Reception & Admin

Church of the Presentation of the Blessed Virgin Mary; Maplewood (MN); On-site; USD 18,000 - 28,000; Part time

Job summary

Presentation of the Blessed Virgin Mary Parish is seeking a welcoming, organized Administrative Assistant to support the daily operations of our parish office and serve as a friendly contact for parishioners, visitors, volunteers, and staff. The role is 8:30 am–12:30 pm, Monday through Friday, with duties spanning reception, records, and event support.

Ideal candidates have at least 2 years of related experience, proficiency in Microsoft Office and ParishSOFT, and strong communication and

Qualifications

• At least 2 years of related administrative experience or similar role.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with parish communications and event coordination is a plus.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Welcome visitors and direct them to the appropriate staff member or provide assistance as needed.
• Answer and monitor parish phone calls and email, providing timely and courteous responses.
• Maintain parish voicemail messages and Mass schedules information.
• Accept and record Mass intentions and sacraments as requested.
• Provide receipts for cash payments and donations per procedures.
• Sort and distribute incoming mail and keep supply inventory.
• Complete license and permit applications for parish fundraising events.
• Assist with facility use documentation and coordinate setup with maintenance staff.

Skills

Microsoft Office

ParishSOFT

Canva

Customer service

Administrative support

Written and verbal communication

Education

College degree preferred

Tools

ParishSOFT

Job description

Presentation of the Blessed Virgin Mary Parish is seeking a welcoming, organized Administrative Assistant to support the daily operations of our parish office and serve as a friendly contact for parishioners, visitors, volunteers, and staff. The role is 8:30 am–12:30 pm, Monday through Friday, with duties spanning reception, records, and event support.

Ideal candidates have at least 2 years of related experience, proficiency in Microsoft Office and ParishSOFT, and strong communication and