Parish Administrative Secretary — Pastoral Support

Dioknox; Texas; On-site; USD 36,000 - 48,000; Full time

Job summary

ST. CECILIA CATHOLIC CHURCH seeks a Pastoral Secretary to support the Pastor, Pastoral Vicar and Deacons with calendar management, correspondence, and parish records.

This full-time, non-exempt role requires accuracy, discretion, and a service-oriented approach. Responsibilities include maintaining parishioner and contribution databases, handling mail and donations, coordinating meetings and room reservations, and providing backup reception coverage.

Qualifications

• High school diploma required; college coursework in business or computer applications preferred.
• Proficiency in Microsoft Office and Outlook required.
• Minimum of two years' clerical or administrative experience.
• Must pass an Archdiocesan background check.
• Experience within a Catholic community preferred.

Responsibilities

• Provide administrative support to Pastor, Pastoral Vicar and Deacons, including calendar management and correspondence.
• Maintain parishioner and contribution databases with new records, updates, and deactivations.
• Oversee mail, donation processing, and meeting logistics; provide backup reception coverage.
• Prepare correspondence and tax letters for donations; scan and process invoices.

Skills

Confidentiality

Organization

Communication

Discretion

Education

High school diploma

Business coursework

Tools

Microsoft Office

Outlook

Job description

ST. CECILIA CATHOLIC CHURCH seeks a Pastoral Secretary to support the Pastor, Pastoral Vicar and Deacons with calendar management, correspondence, and parish records.

This full-time, non-exempt role requires accuracy, discretion, and a service-oriented approach. Responsibilities include maintaining parishioner and contribution databases, handling mail and donations, coordinating meetings and room reservations, and providing backup reception coverage.