Administrative Assistant

The Archdiocese of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Full time

Job summary

The Archdiocese of Philadelphia is seeking an Administrative Assistant to the Pastor for OUR LADY OF GOOD COUNSEL Parish in Southampton, PA. This full-time role supports the Pastor with administrative tasks, parish communications, sacramental records, and office management.

Responsibilities include calendar management, correspondence, greeting visitors, bulletin preparation, and coordination with parish ministries. Requires strong Microsoft Office skills and confidentiality.

Qualifications

• High School Diploma or equivalent required.
• Experience as an administrative assistant, secretary or similar role preferred.
• Proficiency in Microsoft Office, email and basic office technology.
• Excellent written and verbal communication skills.
• Strong organizational, communication, interpersonal and time-management skills.
• Attention to detail and problem solving abilities.
• Ability to multi-task and prioritize tasks.
• Ability to maintain confidentiality and handle sensitive material.

Responsibilities

• Manage (along with the Pastor) the parish calendar of activities.
• Prepare correspondence, reports and other parish communications.
• Answer phones, respond to emails, and greet parishioners and visitors.
• Maintain various parish office files and records.
• Assist with preparation of weekly bulletin and announcements.
• Website contact for ministries.
• Maintain communication with parish ministries.
• Prepare sacrament certificates as needed/requested.
• Assist with sacrament scheduling.
• Maintain office supplies.
• Oversee part time receptionists.
• Familiarity with SCRIP office procedures.
• Some familiarity with Finance office procedures (data entry, payroll, benefits).
• Familiarity with Safe Environment procedures and filing methods.

Skills

Administrative experience

Written and verbal communication

Organizational skills

Time management

Confidentiality handling

Multi-tasking

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Office

Email proficiency

Basic office technology

Job description

• Location 1601 Cherry Street,Suite 100,Philadelphia, PA, 19102-1310,United States
• Job Category Administrative Assistant
• Employee Type FT Exempt

Contact information

Description

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT TO THE PASTOR

OUR LADY OF GOOD COUNSEL PARISH, SOUTHAMPTON, PA

Location: 611 Knowles Ave., Southampton, PA 18966

Phone: [phone]

Reports to: Pastor

Employment type: Full Time (35-40 hours per week)

POSITION SUMMARY

The Administrative Assistant to the Pastor provides administrative, clerical and organizational support to the Pastor and the parish office. This position helps ensure the smooth operation of parish communications, records, scheduling and general office activities while maintaining confidentiality and demonstrating professionalism consistent with the mission and values of the Roman Catholic Church.

KEY RESPONSIBILITIES

Administrative Support

• Manage (along with the Pastor) the parish calendar of activities.
• Prepare correspondence, reports and other various parish communications.
• Answer phones, respond to emails, and greet parishioners and visitors.
• Maintain various parish office files and records.

Parish Communication

• Assist with preparation of weekly bulletin and announcements.
• Website contact for ministries.
• Maintain communication with parish ministries.

Sacramental Records

• Prepare sacrament certificates as needed/requested.
• Assist with sacrament scheduling.

Office Management

• Maintain office supplies.
• Oversee part time receptionists.

Additional responsibilities (as needed; can be learned “along the way”)

• Familiarity with SCRIP office procedures.
• Some familiarity with Finance office procedures (i.e., data entry, payroll, benefits)
• Familiarity with Safe Environment procedures and filing methods.

QUALIFICATIONS

• High School Diploma or equivalent
• Experience as an administrative assistant, secretary or similar role preferred.
• Proficiency in Microsoft Office, email and basic office technology.
• Excellent written and verbal communication skills.
• Strong organizational, communication, interpersonal and time-management skills.
• Attention to detail and problem solving abilities.
• Ability to multi-task and prioritize tasks.
• Ability to maintain confidentiality and handle sensitive material.

PERSONAL QUALITIES

• Respect for and commitment to the mission of the Roman Catholic Church.
• Professional, courteous and welcoming demeanor.
• Ability to work independently and collaboratively with staff and volunteers.

WORKING ENVIRONMENT

• Office environment within the parish
• Occasional evening or weekend hours may be required for parish events.