Parish Administrative Coordinator (Part-Time)

Catholic Charities Jacksonville; Interlachen (FL); On-site; USD 20,664 - 30,307; Part time

Job summary

St. John The Evangelist Catholic Church in Interlachen, FL invites applications for an Office Manager. This part-time role (20 hours/week, 9:00 AM–1:00 PM) supports parish administration and financial record-keeping under the Pastor's direction.

The ideal candidate will have a high school diploma, office experience, strong organizational skills, proficiency with MS Office, and the ability to work independently in a faith-based environment; bilingual English/Spanish is a plus.

Qualifications

• High school diploma or equivalent.
• Experience working in an office setting.
• Strong organizational and time management skills.
• Computer skills, MS Office, Outlook, Word, and Excel.
• Critical thinking and the ability to problem-solve.
• Good oral and written communication skills.
• Must be flexible, innovative in a time‑critical environment and the ability to work independently.
• Bilingual in English and Spanish, preferred.
• Practicing Catholic preferred and registered member of a Catholic parish faith community.
• Must successfully pass the required Safe Environment background check prior to employment and every five years.

Responsibilities

• Provide administrative support that contributes to the overall faith formation at the parish.
• Answer and direct phone calls.
• Take notes and minutes in meetings.
• Order and take stock of parish and office supplies.
• Assist the Pastor to assure that sound financial management is practiced by the parish.
• Seek approval from the Pastor in concert with the policies, procedures, and guidelines set forth by the diocese regarding financial and temporal transactions; ensures compliance with the diocesan parish manual policies.
• Provide all invoices for payment to the diocesan accountants in a timely manner and review said payments and provided reports for accuracy.
• Present budgets and financial reports to the Pastor, and appropriate volunteer councils/committees.
• Record, maintain, retain, and organize financial and sacramental records in accordance with diocesan policies, procedures.
• Follow all procedures set forth by the Roman Catholic Church for sacramental notifications.
• Develop and maintain positive relationships with employees and parishioners at all levels.
• Interact and face situations firmly, courteously, tactfully, and with respect for the rights of others.

Skills

Office experience

Organizational skills

MS Office

Outlook

Excel

Word

Communication skills

Independent work

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Tools

MS Office

Outlook

Excel

Word

Job description

St. John The Evangelist Catholic Church in Interlachen, FL invites applications for an Office Manager. This part-time role (20 hours/week, 9:00 AM–1:00 PM) supports parish administration and financial record-keeping under the Pastor's direction.

The ideal candidate will have a high school diploma, office experience, strong organizational skills, proficiency with MS Office, and the ability to work independently in a faith-based environment; bilingual English/Spanish is a plus.