Parish Administrative Coordinator - Bilingual

St.-Joseph-Catholic-Church; Killeen (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

The Administrative Coordinator at St. Joseph Catholic Church in Killeen, TX provides clerical and administrative support to the parish office and serves as a primary contact for parishioners, visitors, and the public.

The role includes greeting visitors, answering inquiries in person and by phone, and maintaining sacramental records. Reporting to the Administrative Assistant, you will help with daily office operations, coordinate communications, and assist with parish programs and events while

Qualifications

• Must provide excellent customer service and work effectively with clergy, staff, volunteers, and parishioners.
• Proficiency with word processing, spreadsheet, and database software.
• Bilingual English/Spanish with strong communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Joseph Catholic Church in both your professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Provide a professional, welcoming, and courteous greeting to all visitors.
• Answer incoming telephone calls, route calls to appropriate staff, and take accurate messages promptly.
• Notify staff of visitor arrivals and confirmed appointments.
• Provide parish registration forms and electronically register new parishioners.
• Conduct an initial review of bulletin drafts for accuracy and communicate corrections to the bulletin editor.
• Maintain and update internal telephone lists and phone announcements.
• Serve as support and backup for other staff members as needed.
• Assist office staff with various projects and reports.
• Assist with ordering, tracking, receiving, and storing office supplies; notify requestors when supplies are received.
• Assist with preparation, communications, and arrangements for St. Joseph’s annual Fest-of-All fundraiser.
• Manage online notifications and ensure parish registration information is completed accurately.
• Forward online inquiries to the appropriate staff member with a copy to the Parish Business Administrator.
• Prepare weekly collection envelopes by Mass time, including usher signature pages.
• Register individuals for baptism classes and respond to related inquiries.
• Obtain and review baptismal applications, verify requirements, and schedule baptism dates.
• Attend baptisms to ensure registered individuals are present.
• Create sacramental certificates using the PDS system (Baptism, First Communion, Confirmation, Matrimony).
• Record all sacraments in parish sacramental registers.
• Notify the church of baptism of record when a sacrament is celebrated in the parish.
• Sort and distribute incoming and outgoing mail.
• Oversee updates to the homebound parishioner list and confirm priest visits as needed.
• Monitor office equipment functionality and notify the Administrative Assistant when ink, supplies, or maintenance are required.
• Cross-train to serve as an on-site EIM administrator as needed.

Skills

Customer service

Bilingual EN/ES

Communication

Organization

Confidentiality

Time management

Office software

Education

High school diploma or GED

Two years related experience

Job description

The Administrative Coordinator at St. Joseph Catholic Church in Killeen, TX provides clerical and administrative support to the parish office and serves as a primary contact for parishioners, visitors, and the public.

The role includes greeting visitors, answering inquiries in person and by phone, and maintaining sacramental records. Reporting to the Administrative Assistant, you will help with daily office operations, coordinate communications, and assist with parish programs and events while